Accounting Clerk

Corodata Careers-posted 2 days ago
$21 - $26/Yr
Full-time • Entry Level
Onsite • Poway, CA
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Reporting to the Finance Manager, the Accounting Clerk will assist the Accounting department to perform a variety of administrative tasks in support of the Poway office. A successful contributor in this role will exhibit a willingness to partner with all departments on best practices to ensure customer happiness.

  • Process and finalize daily credit card batches including charges/ refunds.
  • Receive and secure daily lock box deposits, checks, other forms.
  • Perform cash posting to customers account, general ledger.
  • Perform intercompany cash postings.
  • Manage customer credit card profiles in Great Plains.
  • Identify over/short payments and make necessary corrections.
  • Provide customer assistance regarding payments inquires.
  • Assist customers with credit card payments via calls received from credit card phone line.
  • Inquire/follow up with bank regarding unidentified payments .
  • Secure and file cash application source documentations.
  • Maintain customer agreements electronic files, filings.
  • Order and manage office supplies.
  • Organize department and/or company meeting lunches.
  • Perform mailing tasks including: postage, mailings, certified mail, internal mails.
  • Provide daily back up for front desk.
  • Participate in process improvement projects as required.
  • Communicate with co-workers, management, clients, suppliers, and others in a courteous and professional manner.
  • Conform with and abide by all regulations, policies, work procedures, and instructions.
  • Conform to all safety rules and use all appropriate safety equipment.
  • Conduct errands for business needs, such as picking up food for employee or customer meetings/events from retail providers and daily trips to mail carriers, such as USPS/FedEx,
  • Prepare conference meeting room for lunches and events, which may include food ordering, preparation of room and clean up afterwards.
  • Publish annual green initiatives report.
  • Must follow all confidentiality rules regarding customer information.
  • Communicate with co-workers, management, clients, and others in a courteous and professional manner.
  • Maintain excellent customer service with the customers to establish solid relationships.
  • Promote Corodata’s Mission and Vision Statements.
  • Continuously promotes compliance with company policies and procedures.
  • Performs work with quality, efficiency and safety at all times.
  • Adhere to meal and rest periods per Company policy.
  • All other duties as assigned based on business needs.
  • Conform with and abide by all regulations, policies, work procedures, and instructions.
  • One year experience in an administrative office environment.
  • Proficient in MS Office, including Word and Excel.
  • Proficient in Data Entry skills.
  • Valid California driver’s license and driving record that meets the company’s insurance carrier requirements.
  • CUSTOMER SERVICE – Manages difficult or emotional customer situations; responds promptly to customer needs; solicits customer feedback to improve service; responds to requests for service and assistance; meets commitments.
  • TEAMWORK – Balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests; able to build morale and group commitments to goals and objectives; supports everyone's efforts to succeed.
  • ORGANIZATION SKILLS – Organization skills with ability to juggle multiple assignments and tasks, including attention to details, and the ability to prioritize in a changing environment.
  • INTERPERSONAL SKILLS – Strong interpersonal (verbal and written) communication skills, positive attitude, flexibility, and an eagerness to learn new things.
  • LANGUAGE SKILLS – Ability to read and interpret documents written in English such as manuals, procedures, and work instructions. Ability to effectively communicate well with customers and coworkers.
  • MATHEMATICAL SKILLS – Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
  • REASONING ABILITY – Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
  • COMMUNICATION SKILLS – Ability to effectively communicate with potentially stressful and/or emotional situations. Outstanding customer oriented skills.
  • Ability to multitasking and able to meet deadlines.
  • Ability to exercise independent judgement.
  • Knowledge of Generally Accepted Accounting Principles.
  • Ability to maintain accurate files, both paper and electronic.
  • Ability to prioritize urgent tasks and projects.
  • Able to use office equipment including but not limited to computer, postage meter, folding machine, paper shredder, copier, printer, and scanner.
  • Maintain reliable work product and attendance.
  • Ability to handle and safeguard sensitive and confidential information.
  • AA degree in Accounting (or equivalent experience and training required, or equivalent of education and experience).
  • Familiarity with Great Plains software is a plus.
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