Accounting Associate

Greater Kansas City Community Foundation•Kansas City, MO

2d•Hybrid

About The Position

At Greater Kansas City Community Foundation, we rely on a meticulous financial system to serve our donors in their charitable giving. The Fund Accounting department keeps the system running smoothly by processing all incoming and outgoing financial transactions on behalf of our donors. The Fund Accounting Associate helps track, process, and record deposits and payments accurately, efficiently, and in a timely manner. The Fund Accounting Associate’s primary responsibilities include check and gift letter printing, scanning the daily deposit, and database entry for all transactional activity. This full-time position is based in Kansas City, MO and reports to the Accounting Manager. This hourly, nonexempt employee works in the office Monday – Friday but has the potential to work remotely one day per week after a successful in-office training period. To ensure we provide quality service to our donors, this position requires full availability during the fourth quarter (peak season) due to critical year-end responsibilities and business deadlines. While we recognize and observe holidays, personal time off is limited to ensure the successful completion of essential year-end tasks.

Requirements

Associate degree with at least two years of related experience and/or training; or equivalent combination of education and experience. Previous accounting experience a plus
Excellent data entry skills
Basic Excel skills (data entry and formatting)
Experience with Microsoft Office products (Word, Excel, Outlook, Teams)
Excellent problem-solving skills and attention to detail
Ability to read, analyze, and interpret a variety of instructions and procedures; operate within current industry best practices
Ability to build professional relationships with internal and external stakeholders and successfully communicate verbally and in writing
High technical aptitude and ability to learn new software quickly and thoroughly
Ability to operate in a highly collaborative environment, while working independently and being self-motivated
Communicate and interpret detailed information
Regularly complete tasks at a computer terminal
Work in a fast-paced environment with frequent interruptions
Work within an office that has a moderate noise level
Ability to lift 25 pounds
Ability to stand for periods of 30 min to an hour
Ability to walk to/from printers throughout the day; ability to make inter-office deliveries

Nice To Haves

Previous accounting experience a plus

Responsibilities

Support the Fund Accounting team's goals by meeting daily processing deadlines within a fast-paced finance department while adhering to established standards.
Work behind the scenes to strengthen and grow relationships with our donors through timely deposits, payments, and receipts.
Serve the in-office needs for contributions and disbursement tasks.
Grow skills in additional processes through cross-training.
Print and distribute AP voucher, grant, and scholarship checks as directed. Reconcile checks printed daily and prepare necessary files for check release approval
Begin basic processing of AP vouchers and grants via manual entry and/or from SharePoint
Data entry of contributions and payment transactions
Create accurate profiles in the FIMS database, Salesforce, and SharePoint.
Obtain W-9 when needed for vendor payments.
Learn basic 1099 rules and apply them to the creation of AP vouchers.
Enter Interfund transfers into the accounting system
Process daily mail workflow, which includes: Receive, sort, and distribute incoming mail, electronically log checks and cash received daily, and scan checks for deposit into the bank
Monitor check stock and check printer toner and place orders when needed
Interact with other teams within the organization regarding the processing of grant and AP voucher-related questions
Other duties as assigned