Accounting Associate

iRent Everything • Orlando, FL

1d • Onsite

About The Position

As an Accounting Associate, you will play a key role in the Accounting & Finance department by ensuring accurate and timely processing of receipts, expense tracking, and job/project costing. This role requires strong attention to detail, organizational skills, and the ability to work in a fast-paced event-rental environment with overlapping projects and deadlines. You will be required to travel to the corporate office in Orlando.

Requirements

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.
• 2+ years of accounting experience (event rental, hospitality, or project-based industry a plus).
• Hands-on experience with job/project costing.
• Proficiency in QuickBooks Online (or similar accounting software).
• Strong Microsoft Excel skills (pivot tables, v-lookups, basic formulas).
• High attention to detail, accuracy, and organizational skills.
• Ability to manage multiple priorities in a deadline-driven environment.

Responsibilities

• Process customer payments (checks, ACH, credit cards, cash receipts).
• Record and reconcile daily receipts against customer accounts.
• Assist with collections follow-up as needed.
• Record and code expenses to appropriate accounts and cost centers.
• Monitor vendor invoices and employee expense reports for accuracy.
• Support timely preparation of expense reports for management.
• Monitor vendor invoices, purchase orders, and employee expense reports for accuracy and policy compliance.
• Administer the Ramp expense and purchasing platform for all company purchases and employee expenses.
• Add new employees to Ramp upon hire and promptly remove terminated employees.
• Review, manage, and approve Ramp balance increase requests.
• Create, manage, and reconcile purchase orders (P.O.s).
• Allocate costs to specific events, projects, or clients.
• Track labor, equipment, material, and third-party vendor costs by job.
• Reconcile project budgets against actual expenses.
• Assist management in analyzing profitability by event/job.
• Maintain accurate and organized financial records.
• Assist with month-end close tasks, including journal entries and reconciliations.
• Provide reporting support to CFO and management as needed.

Benefits

• Competitive salary commensurate with the role
• Paid Weekly, on Friday of each week
• 401(k) plan with employer matching upon eligibility
• Medical, dental, and vision coverage available
• Group life insurance available if eligible
• Flexible PTO policy with paid holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 1-10 employees