Accounting Assistant

Aston Carter•Decatur, IL

5d•$20 - $22•Onsite

About The Position

We are seeking a dedicated and detail-oriented accounting assistant to manage accounts receivable and assist with accounts payable activities. This role involves recording and verifying invoices, scheduling and making payments to suppliers, issuing invoices to customers, and tracking incoming payments. The Accountant will also maintain accurate records for audits and tax payments, facilitate sales tax compliance for various states, and assist the controller with employee services and risk management. Furthermore, the role involves producing monthly financials, preparing preliminary financial statements, analyzing past financial data, and handling month-end/year-end closing activities.

Requirements

Accounts receivable management
Invoicing and bookkeeping
Proficiency in QuickBooks and Microsoft Excel, including Pivot Tables and V-Lookups
Experience in accounts payable
Data entry and invoice processing
Month-end closing procedures
Bachelor’s or Associate’s degree in accounting or finance, or equivalent work experience
2-5 years of solid accounting experience
Knowledge of A/R, general ledger, and financial statements
Strong computer skills, especially within Microsoft Excel

Nice To Haves

Experience in A/P and payroll is a plus but not required for day-to-day activities

Responsibilities

Manage accounts receivable and assist with accounts payable activities.
Record and verify invoices received.
Schedule and make payments to suppliers.
Reconcile accounts payable ledgers to confirm that all payments are accounted for and properly posted.
Issue invoices to customers and perform final checks for profit margins.
Track incoming payments and record them in appropriate accounts.
Follow up on outstanding invoices to ensure timely payments.
Maintain accurate records for future audits and tax payments.
Track income and expenses, facilitating sales tax for various states for compliance.
Assist the controller with employee services, HR, risk management, taxes, and loss control.
Produce monthly financials and management reports.
Prepare preliminary financial statements to help management understand current financial standings.
Analyze past financial data to forecast future revenues and expenses.
Handle month-end/year-end closing.
Perform bank reconciliation to match the balance in the business’s ledger with the bank’s records.
Make journal entry adjustments to reflect accurate transactions.