Accounting Assistant (Waukesha, WI)
About The Position
Automatic Entrances of Wisconsin is a nationally recognized, award-winning distributor specializing in the installation and service of automatic door equipment. We are dedicated to delivering outstanding service and products while providing excellent career growth opportunities for driven individuals, both in the field and in the office! We are looking for an organized, detail oriented Accounting Assistant to join our team! The Accounting Assistant will support the accounting and sales departments with a variety of financial and administrative tasks in a fast-paced construction environment. This role assists with billing, payment processing, contract documentation, and general office support to ensure accurate financial records and operations. This role will be onsite in our Waukesha, WI office
Requirements
- Experience in an accounting or administrative support role preferably in the construction industry
- Familiarity with construction billing processes including AIA forms and contract billing
- Experience with Service Titan or other service-oriented ERP systems
- Strong data entry skills and attention to detail
- Ability to manage multiple tasks and deadlines efficiently
- Proficiency with accounting software
- Strong organizational and communication skills
Responsibilities
- Assist with accounts receivable functions including invoice preparation and payment processing
- Create and process invoices using detailed job and contract information
- Support AIA and progressive contract billing processes, including milestone billing
- Review purchase orders in coordination with Project Managers and Sales Staff
- Process incoming payments, including checks and electronic deposits
- Apply payments to appropriate customer accounts and maintain accurate records
- Perform data entry of financial transactions into our accounting system, Vision
- Maintain organized filing systems for invoices, contracts, job documentation, and correspondence
Benefits
- Comprehensive healthcare
- Health Savings Account (HSA) with company contributions
- 401(k) with employer match
- Annual Profit Sharing
- Paid Holidays and sick time
- Paid time off (PTO) after initial probationary period
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
