Accounting Assistant
About The Position
Responsible for maintaining financial activity in QuickBooks for four affiliated companies, acting as primary accounts payable contact, posting cash receipts, and assisting with financial statement preparation. Essential job duties: Data entry of incoming vendor bills, petty cash and credit card activity. Obtain signatures for bills; obtain W-9’s for new vendors. Resolve any issues related to vendor bills, statements, account balances, etc. Ensure bills are paid timely but not double-paid. Review bills for reasonability and proper coding; scan and file electronically. Flag increases/changes in regular monthly bills. Prepare documentation for weekly check runs and file it afterward. Enter deposits into QuickBooks, including applying payments to customer accounts. Reconcile A/R to customer invoices. Obtain documentation to support all deposits, review for proper coding. Flag unusual items for management attention. Enter all activity on bank and credit card accounts. Obtain documentation to support all activity, review for reasonability , and proper coding. Ensure that QB account activity ties to the supporting documentation, and QB accounts are ready for reconciliation by the Controller. Scan and electronically file the documentation. Prepare monthly journal entries to support month-end close (ex: Relieve Prepaid's, Depreciation). Assist with the preparation of monthly financial statements and supporting documentation. Prepare annual 1099’s and CRP’s. Other duties as assigned.
Requirements
- Good understanding of accounting debits, credits, journal entries, income statement and balance sheet accounts.
- Associate or Bachelor’s degree in Accounting preferred.
- Excellent attention to detail.
- Ability to reconcile general ledger and/or vendor accounts.
- Ability to work as a team with Controller and Financial/Program Manager.
- Ability to meet deadlines.
- Ability to communicate clearly both verbally and in writing.
- Must be comfortable working in a group home setting.
Nice To Haves
- Expertise/experience with QuickBooks A/R and A/P procedures, both Online and Desktop.
- Expertise/experience with Excel, especially pivot tables.
- Previous experience with 1099’s.
Responsibilities
- Data entry of incoming vendor bills, petty cash and credit card activity.
- Obtain signatures for bills; obtain W-9’s for new vendors.
- Resolve any issues related to vendor bills, statements, account balances, etc.
- Ensure bills are paid timely but not double-paid.
- Review bills for reasonability and proper coding; scan and file electronically.
- Flag increases/changes in regular monthly bills.
- Prepare documentation for weekly check runs and file it afterward.
- Enter deposits into QuickBooks, including applying payments to customer accounts.
- Reconcile A/R to customer invoices.
- Obtain documentation to support all deposits, review for proper coding.
- Flag unusual items for management attention.
- Enter all activity on bank and credit card accounts.
- Obtain documentation to support all activity, review for reasonability , and proper coding.
- Ensure that QB account activity ties to the supporting documentation, and QB accounts are ready for reconciliation by the Controller.
- Scan and electronically file the documentation.
- Prepare monthly journal entries to support month-end close (ex: Relieve Prepaid's, Depreciation).
- Assist with the preparation of monthly financial statements and supporting documentation.
- Prepare annual 1099’s and CRP’s.
- Other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
