Accounting Assistant PT 2026

Christ Church of Oak Brook•Oak Brook, IL

22d•$23 - $32•Onsite

About The Position

The Accounting Assistant role helps strengthen church ministries by providing accurate, timely financial information through consistent accounting policies and practices. This enables ministry leaders to make sound financial decisions for their respective areas and the church as a whole. Additionally, the role involves collaborating with other staff to ensure vendors are paid promptly and expenses are managed effectively, so that the church practices good stewardship of the congregation's donations. These practices ensure the smooth and accurate payment of purchases and services, contributing to the efficient financial management of the church.

Requirements

Bachelor’s or Associates degree in Accounting, Finance, or related field required.
Detail-oriented with high capacity to manage multiple projects at high level of detail and organization.
Excellent problem-solving and analytical abilities.
Ability to maintain absolute confidentiality regarding financial, payroll, employee and work-related information.
Effective oral and written communication skills with staff, volunteers, and leadership, conveying kindness, patience, and flexibility.
Maintain appropriate internal control procedures for financial matters and meticulous controls over cash.
Preferred experience with working on a team.
Communicates with clarity and warmth across diverse audiences
Demonstrates integrity, humility, and alignment with Christ Church’s values
Collaborates effectively across teams and ministries
Organizes and prioritizes work to meet goals with excellence
Learns quickly and adapts to new tools, systems, and challenges
Resolves conflicts constructively and maintains healthy relationships
Innovates and improves ministry systems to better serve people

Nice To Haves

2+ years of accounting experience.
Experience with Microsoft Excel, Word and Outlook, SAP Concur and ShelbyNext or other accounting systems is preferred.
Experience in office (preferable service-related industry), church, or other non-profit sector.
Support and model individual spiritual formation i.e. Worship, Grow and Serve. (Weekly worship, prayer, scripture reading, small group, volunteering/service, etc.).
Regularly attends worship and participates in ministry events at Christ Church or a Christ Church campus unless exempted by Christ Church leadership.
Seeks opportunities and participates in authentic worship, exalting and enjoying God as one of life’s greatest purposes and pleasures.
Lives as an attractive witness, living to draw others to Christ in personal, daily mission.
Intentionally seeks to become like Jesus, growing purposefully and intentionally.
Values and contributes to genuine community, doing life together with colleagues and congregation.
Enrolls in genuine service, living a life of service, humility and generosity.
Engages fully in life-changing love by loving people extravagantly.
Appreciation for own and others’ giftedness.
Ongoing desire and effort to grow more Christ-like in character.
Able to keep high degree of confidentiality.
High degree of professionalism.
Approachable and accessible.

Responsibilities

Assist with the Accounts Payable process, including processing check or ACH payments to vendors and ACH reimbursements to staff.
Assist with the monthly processing of the church credit cards, ensuring all transactions are accurately coded and approved in SAP Concur and accurately booked to the ShelbyNext general ledger.
Assist with the annual and monthly budgeting and reporting process to the various departments and senior leadership/Trustees.
Assist with the recording of donations and fees into Rock, the church management system, and to the ShelbyNext general ledger.
Assist the Payroll Coordinator with various bi-weekly and monthly payroll reporting processes as well as the year-end Annual Open Enrollment for Benefits.
Participate in Christ Church staff life by attending all-staff meetings, church sponsored events, worship, training events and contributing to a culture of collaboration and encouragement.
Support church-wide initiatives and special events – assist with Christmas, Easter, Mother’s Day services, outreach and mission events by serving in flexible roles beyond primary ministry responsibilities.
Engage in ongoing personal and professional development through training, reading, coaching or mentoring, in order to grow as a leader and servant of Christ.
Collaborate across ministries to ensure alignment, share resources, and strengthen unity on our staff teams.
Demonstrate and model Christ Church’s core values in daily work, relationships and service to others.
Maintain a posture of flexibility by assisting with projects or assignments outside the immediate scope of the role when needed.
Contribute to a culture of grace, care and prayer by being available to support, encourage and pray with staff and volunteers and congregants as appropriate.
Process payments to vendors and reimbursements to staff promptly and accurately (twice monthly for check and ACH).
Ensure, invoices are per contractual terms prior to payment.
Record bank account debits for vendor services, ensuring each transaction matches approved invoices and is coded to the correct account in the church’s general ledger.
Import credit card transactions into the ShelbyNext ledger and ensure reconciliation to SAP Concur.
Prepare and distribute monthly budget to actual financial reports and listing of expenses to each department.
Upload the annual One Fund budget by Fund/department/GL account to the ShelbyNext ledger.
Review daily activity in the Church's checking account to ensure accuracy and resolve banking issues - re: Positive pay/ ACH exceptions or unknown deposits or withdrawals.
Review and manage the outstanding checks for stale/void dates.
Assist in the process of recording donations and fees in Rock (the church management system) and perform the export/import process from Rock to the ShelbyNext Ledger.
Prepare all monthly HR related bills for payment and send to SAP Concur.
Submit post payroll (bi-weekly) to SAP Concur, the total payroll contributions for Health care spending accounts (FSA and HSA) and 401k.
Provide assistance to the Payroll Coordinator at year end during the Benefits Open Enrollment.
Work with employees/new hires on Payroll system help (including password resets).
Prepare various bi-weekly and month end reports as requested by HR.