Accounting Assistant

James G. Davis Construction (Davis) • New York, NY

34d • $24 - $34

About The Position

At DAVIS, we're redefining the way people experience construction by building success for all. The Accounting Assistant assists the Accounting + Financial Reporting department members with the daily processes and procedures of the department while focusing on excellent customer service with vendors.

Requirements

• Minimum of one (1) year of office / administrative experience
• Must have the ability to perform in a fast-paced environment
• Decision making, research and analytical problem solving skills
• Time management with the ability to organize, assess and prioritize multiple tasks, projects, and demands, and to work independently
• Possess strong verbal and written communication skills, and interact effectively at all levels within the organization
• MS Office - Microsoft Word, Excel, Power Point and Outlook experience
• Works within established processes to perform accounts payable process steps in CMIC
• Reviews expense report and timesheet submissions and follows up to ensure accuracy
• Prepares outgoing AP checks accurately and timely (USPS, Overnight delivery)
• Prepares check requests and initiates payments via online payment portals
• Accurately files electronic documents according to department procedures
• Distributes weekly reports
• Accurately distributes incoming department mail

Nice To Haves

• CMiC software experience strongly preferred
• Construction industry experience strongly preferred

Responsibilities

• Maintain Accounting records through filing, retrieval, retention, storage, compilation, coding, updating, and purging
• Initiate the Accounts Payable process by scanning invoices into workflow and coding to proper personnel
• Distribute vendor payment checks
• Track the check distribution process in order to respond to vendor inquiries
• Coordinate lien release distribution and collection process
• Respond to check and lien release inquiries from internal and external parties
• Assist with financial statement audit documentation
• Assist with compiling documentation for client audits
• Perform other duties as assigned

Benefits

• DAVIS offers a 100% employer-paid health care plan (to include family), life insurance, short- and long-term disability benefits, and an annual contribution to your HSA.
• DAVIS also offers annual incentive bonus, paid time off + annual holidays, financial benefits (401(k), Roth, and ESOP), FSAs, fertility and family-forming assistance, and continuing education.
• Additional benefits include Employee Assistance Program (EAP), on-site fitness center, and parental leave.
• Eligible employees are provided a company vehicle or an auto allowance to support business activities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 251-500 employees