Accounting Assistant

Beverly Housing Authority • Beverly, MA

456d • $60,320 - $64,480

About The Position

The Accounting Assistant at Beverly Housing Authority is responsible for a variety of accounting and clerical tasks, primarily focusing on Accounts Payable, Payroll, and Accounts Receivable. This role involves processing payroll, managing vendor invoices, and ensuring compliance with maintenance contracts, all while providing receptionist coverage as needed. The position requires strong organizational skills and the ability to work independently in a fast-paced office environment.

Requirements

• Ability to communicate effectively orally and in writing
• Ability to perform multiple tasks with great deal of accuracy
• Strong organizational skills and filing skills
• Ability to operate a computer and be proficient in Word, Excel and Outlook
• Ability to work independently
• Ability to maintain a courteous and helpful demeanor in all circumstances
• Ability to maintain confidentiality

Responsibilities

• Process payroll using Paychex Flex
• Post rent to resident's account
• Mail out statements to all residents
• Receive, review, enter and pay all vendor invoices on a timely basis
• Create purchase orders for all maintenance-related invoices
• Work closely with maintenance department to track and record purchase orders
• Ensure all maintenance contract invoices have a Certificate of Completion prepared by the vendor and signed by a member of the maintenance department to verify completion of work
• Maintain file of all completed W-9's from vendors
• Ensure all contractors have valid insurance ACCORD displaying workers' compensation and general liability insurance
• Maintain Fixed Assets Inventory
• Cover for receptionist
• Perform other related duties as required

Benefits

• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Retirement plan
• Vision insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Construction of Buildings
• Education Level: No Education Listed