Accounting Assistant

Vanguard Cleaning Systems of Minnesota • Saint Paul, MN

427d • $52,000 - $57,000

About The Position

The Accounting Assistant at Vanguard Cleaning Systems of Minnesota will be responsible for managing day-to-day accounts receivable and accounts payable functions. This role is crucial for ensuring accurate financial transactions and maintaining the company's financial integrity. The position requires a detail-oriented individual who can handle various accounting tasks, including invoicing, account reconciliation, and tax calculations, while also providing support during audits and other financial processes.

Requirements

• Associate degree in accounting required.
• 2+ years of relevant accounting experience.
• Experience with QuickBooks Enterprise desktop and SalesForce a plus.
• Excellent attention to detail.
• Strong communication skills.

Responsibilities

• Coordinate day-to-day accounts receivable and accounts payable functions including daily customer deposits, bank runs, following up on past due invoices and weekly vendor check runs.
• Maintain and reconcile credit card accounts.
• Prepare and deliver monthly recurring, special service and supply invoices to customers as well as issue credits due to customers.
• Receive, verify and record franchisee invoices, prepare electronic payments and provide franchisees with monthly report.
• Calculate, file and pay Minnesota and Wisconsin Sales and Use Tax.
• Participate in monthly closings, including account reconciliations and general journal entries.
• Work with Office Administrator to enter client and franchisee data into QuickBooks and VFS database and resolve any discrepancies with these systems and SalesForce.
• Assist in preparation of annual 1099 forms.
• Assist in annual audit.
• Back-up receptionist as needed.
• Other projects as needed.

Benefits

• 401(k)
• 401(k) matching
• Paid time off

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree