Accounting Assistant, Varsity Sport Programs (Part-Time)

Stanford Athletics • Stanford, CA

18d

About The Position

Welcome to Stanford’s Department of Athletics, Physical Education and Recreation (“DAPER”), the premier intercollegiate athletics program in the country. With an unparalleled record of 138 NCAA team championships, we are the proud Home of Champions. Our success isn’t just measured in trophies; it’s reflected in the passion of our nearly 900 student-athletes competing across 36 intercollegiate varsity teams. It resonates in our unwavering support for the university’s physical education, recreation, and wellness initiatives. At Stanford, we don’t just embrace excellence; we define it. We don’t just nurture champions; we create them. Our actions are guided by the core tenets of DAPER culture, “The DAPER Way,” which are: Embrace Scholar Athleticism, Pursue and Revere Excellence, Lead with Courage, and Work Cohesively . Are you ready to inspire champions? If yes, then this may be the right opportunity for you! The Accounting Assistant, Varsity Sport Programs supports the day-to-day financial operations of Stanford Athletics, with a primary focus on processing credit card transactions and assisting with routine accounting functions for assigned varsity sport programs. This position ensures timely and accurate financial recordkeeping and assists with the preparation of financial documents, reports, and reconciliations. You will be working cohesively and collaboratively with department administration by initiating financial transactions related to assigned varsity sport programs. These include expense reports, purchase orders, p-card transactions, travel card transactions, etc. This is a part-time position with at least 20 hours/week and a pay rate of $25/hr. The anticipated end date is May/June 2026.

Requirements

• High School diploma or equivalent and two years’ work experience.
• Strong attention to detail and high level of accuracy.
• Proficient in Microsoft Excel and other financial software systems.
• Excellent communication and interpersonal skills.
• Ability to manage multiple priorities and meet deadlines.

Nice To Haves

• Associate’s or Bachelor’s Degree in Accounting, Finance, or a related field.
• At least two years of relevant work experience.
• An understanding of/experience with the University’s financial systems (Oracle Financials) or other similar systems.

Responsibilities

• Process, gather, and compile accounting transactions in accordance with standard procedures.
• Using multiple University financial systems, initiate financial transactions for various varsity sport programs.
• Complete various credit card and travel card transactions, ensuring accuracy and compliance across multiple departments or groups.
• Monitor and follow up on transactions with internal and external vendors, DAPER administrators, coaches, staff, University accounts payable, travel and reimbursement, procurement, etc. to ensure all transactions are fully completed in a timely manner.
• Assist with various month-end and fiscal close projects, including data entry, reconciliation, and financial documentation.
• Review and verify the accuracy of invoices and other accounting documents or records.
• Assist in maintaining vendor files and managing accounts payable/receivable processes.
• Assist with other administrative responsibilities as necessary and assigned.

Benefits

• Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
• A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
• A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
• Discovery and fun. Stroll through historic sculptures, trails, and museums.
• Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees