Accounting Assistant - School of Integrative Biology

University of Illinois • Urbana, IL

386d • Remote

About The Position

The Accounting Assistant at the School of Integrative Biology, University of Illinois at Urbana-Champaign, provides essential transaction-level support and knowledge of university policies related to travel, reimbursements, and purchasing. This role involves assisting employees with reimbursements, coordinating travel, managing records, and supporting purchasing activities, all while ensuring compliance with university guidelines.

Requirements

• High school diploma or equivalent.
• One year of relevant experience through coursework in accounting or related fields, or work experience in bookkeeping or office support.
• Experience in applying accounting principles and practices.
• Ability to exercise judgment and discretion in work.
• Skilled in working with others, both on teams and in one-to-one relationships.
• Strong communication skills.
• Awareness of, and sensitivity to, cultural and linguistic differences.
• Commitment to diversity and inclusion.
• Experience with spreadsheet and database software in a business environment.
• Ability to work harmoniously with a wide range of constituencies.

Responsibilities

• Guide research travelers in planning and requesting travel approval.
• Review travel requests for completion before submission.
• Meet with travelers to answer questions and pre-purchase approved travel expenses using departmental T-card.
• Make carpool reservations as needed.
• Review travel reimbursement requests for accuracy and completeness and prepare Chrome River expense reports.
• Reconcile travel expenses in Chrome River.
• Assist employees with reimbursement for items purchased with personal funds.
• Act as a backup for purchasing supplies and services, including preparing purchase requisitions, tracking deliveries, and confirming payments.
• Support other staff with purchasing duties as needed.
• Download and generate monthly financial statements for staff review and distribution.
• Maintain physical records related to financial transactions.
• Organize physical records according to departmental practices.
• Prepare requests for the disposal of physical records per guideline.
• Greet office visitors and direct them to the appropriate staff member or office.
• Sort and distribute incoming US and campus mail.

Benefits

• Hybrid work schedule after initial on-site training period.
• Salary driven by collective bargaining agreement.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: High school or GED