Accounting Assistant - Procurement

Aston Carter•Pine Grove Township, PA

10d•$20 - $25•Onsite

About The Position

The Accounting Assistant - Procurement will play a pivotal role in administering corporate indirect programs, managing subscriptions, and supporting procurement functions. This role involves handling inquiries, tracking interactions, and collaborating with various departments to ensure efficient procurement processes.

Requirements

3–5 years experience in customer service or contract administration roles.
Proficiency in Microsoft Office.
Experience working with Coupa.
Vendor communication skills.
Strong communication and organizational skills.
Accountability and problem-solving abilities.

Nice To Haves

Experience with SAP and Contract Management tools (preferred).
Experience with reporting tools such as PowerBI (preferred).
Ability to work independently.
Understanding and practice of continuing quality improvement.
Promotes a teamwork environment.

Responsibilities

Administer corporate indirect programs such as ATM and Cash In Transit Service, Small Package Shipping, Printing, Office Supplies, Promotional Items, and Mailing Services.
Manage subscriptions, including new user requests, login assistance, invoicing processes, reporting, and supporting renewal activities.
Oversee the Procurement Help inbox, ensuring timely and professional resolution of internal customer inquiries.
Track and document interactions and resolutions using the FreshDesk tool.
Collaborate with other departments to resolve procurement-related issues efficiently.
Provide regular updates to the Procurement Management team regarding additional administrative projects.
Support contract lifecycle activities including document preparation, tracking status, and ensuring compliance with internal processes.
Maintain accurate contract data in procurement systems.
Monitor pending approvals and follow up as necessary.
Organize and maintain contract-related records for easy access.