Accounting Assistant III, Division of Philanthropy and Alumni Engagement [R0150456]

Nevada System of Higher Education

13d•$46,207

About The Position

The Accounting Assistant III is primarily responsible for accounts payable processing for the UNLV Foundation and the Alumni Association. This includes processing UNLV Foundation Disbursement Requests, UNLV Foundation Monetary Transfer Forms (MTFs), electronic invoice payments, Alumni Association Disbursement Requests, vendor maintenance for both entities, and IRS Forms 1099-NEC, 1099-MISC, and 1096. In addition, this role is responsible for reviewing and processing UNLV credit card activity. This position also manages daily cash receipt reconciliation by reviewing and recording deposits, credit cards, electronic payments, and other income within financial systems. Responsibilities include verifying supporting documentation, entering transactions into the cash receipts module, generating reports for general ledger posting, and coordinating with accounting staff and internal units to reconcile other payables and facilitate fund transfers for outstanding balances. Additionally, the Accounting Assistant III performs a variety of support functions, including maintaining and updating financial forms and documentation, reconciling postage permit transactions, and tracking authorized signers. The role manages the filing and archiving of contracts, reconciles contract payments, and supports audits by preparing requested documentation. The position also assists with charitable gift annuity disbursements and required tax reporting, processes departmental mail, supports daily deposit and petty cash functions, and completes special projects such as reports, confirmations, and financial applications as assigned.

Requirements

Graduation from high school or equivalent education and three years of progressively responsible clerical accounting experience which included duties such as responsibility for accounts payable, accounts receivable, payroll and/or other accounting data; setting up computer spreadsheets to record, track organize and report data; researching and interpreting financial to data prepare reports and respond to budget and accounts related inquiries; and reconciling accounts; OR one year of experience as an Accounting Assistant II in Nevada State service which included clerical accounting duties as described above; OR an equivalent combination of education and experience as described above.
A successful candidate will support diversity, equity, and inclusiveness and contribute to a respectful, positive work environment.
They will use our Campus Values to guide their decisions and actions and demonstrate our Rebel spirit.

Responsibilities

accounts payable processing for the UNLV Foundation and the Alumni Association
processing UNLV Foundation Disbursement Requests
processing UNLV Foundation Monetary Transfer Forms (MTFs)
processing electronic invoice payments
processing Alumni Association Disbursement Requests
vendor maintenance for both entities
IRS Forms 1099-NEC, 1099-MISC, and 1096
reviewing and processing UNLV credit card activity
managing daily cash receipt reconciliation by reviewing and recording deposits, credit cards, electronic payments, and other income within financial systems
verifying supporting documentation
entering transactions into the cash receipts module
generating reports for general ledger posting
coordinating with accounting staff and internal units to reconcile other payables and facilitate fund transfers for outstanding balances
maintaining and updating financial forms and documentation
reconciling postage permit transactions
tracking authorized signers
managing the filing and archiving of contracts
reconciling contract payments
supporting audits by preparing requested documentation
assisting with charitable gift annuity disbursements and required tax reporting
processing departmental mail
supporting daily deposit and petty cash functions
completing special projects such as reports, confirmations, and financial applications as assigned