Accounting Assistant/Bookkeeper

Nirvana Center Dispensaries • Tempe, AZ

4d

About The Position

Behind every successful operation is a strong financial foundation. The Accounting Assistant / Bookkeeper plays a vital role in maintaining that foundation by ensuring financial records are accurate, organized, and compliant. This position supports daily accounting operations while providing meaningful insights that help leadership make informed business decisions. We are seeking a detail-oriented, dependable accounting professional who thrives in a fast-paced environment, manages multiple priorities with ease, and values accuracy, accountability, and collaboration. Supporting Financial Accuracy and Integrity The Accounting Assistant / Bookkeeper is responsible for maintaining accurate financial records through hands-on bookkeeping and transactional support. From recording daily financial activity to reconciling accounts, this role ensures that financial data is complete, reliable, and up to date. By managing accounting records with precision and consistency, the Accounting Assistant / Bookkeeper helps protect the financial integrity of the organization and supports compliance with accounting standards and regulatory requirements. Accounts Payable and Receivable A core component of this role involves managing accounts payable and receivable processes. The Accounting Assistant / Bookkeeper processes invoices, issues payments in a timely manner, and monitors incoming receivables to ensure balances remain current. This position also serves as a point of contact for vendors, resolving discrepancies professionally and efficiently while maintaining strong working relationships. Attention to detail and proactive follow-up are essential to keeping cash flow organized and predictable. Bookkeeping and Record Management Day-to-day bookkeeping responsibilities include recording purchases, sales, receipts, and payments, as well as reconciling bank statements and general ledger accounts. The Accounting Assistant / Bookkeeper maintains accurate accounting files and documentation, ensuring records are well-organized and audit-ready. Consistency, accuracy, and strong organizational habits are key in this role, as financial records are used across departments for reporting, planning, and analysis. Financial Analysis and Business Insight Beyond transactional work, the Accounting Assistant / Bookkeeper contributes to financial analysis by identifying trends, variances, and opportunities for improvement. By reviewing financial data and preparing summaries or reports, this role provides valuable insights that support management decision-making. The ability to recognize patterns and communicate findings clearly adds meaningful value to the organization's financial strategy. Client and Stakeholder Support This role may involve working with multiple internal or external clients, addressing accounting-related inquiries and ensuring services are delivered accurately and on time. Maintaining professionalism, responsiveness, and clear communication is essential to supporting client satisfaction and trust. The Accounting Assistant / Bookkeeper balances independence with collaboration, ensuring deadlines are met while remaining aligned with team priorities. The Accounting Assistant / Bookkeeper is a trusted contributor who ensures financial clarity, supports operational efficiency, and upholds the accuracy and integrity of the organization's financial records. This role is ideal for a motivated professional who takes pride in precision, reliability, and supporting the broader success of the business.

Requirements

• Strong foundation in accounting principles
• Hands-on experience
• Commitment to accuracy
• Excellent attention to detail, organization, and time management skills
• Ability to work independently while collaborating effectively within a team

Nice To Haves

• Bachelor's degree in Accounting, Finance, or a related field
• Proven experience in an accounting or bookkeeping role
• Strong understanding of accounting principles and best practices
• Experience managing multiple clients or accounts simultaneously
• Proficiency with accounting software, particularly QuickBooks
• Strong working knowledge of Microsoft Excel and the MS Office Suite

Responsibilities

• Maintaining accurate financial records through hands-on bookkeeping and transactional support.
• Recording daily financial activity.
• Reconciling accounts.
• Managing accounts payable and receivable processes.
• Processing invoices.
• Issuing payments in a timely manner.
• Monitoring incoming receivables to ensure balances remain current.
• Serving as a point of contact for vendors, resolving discrepancies professionally and efficiently while maintaining strong working relationships.
• Recording purchases, sales, receipts, and payments.
• Reconciling bank statements and general ledger accounts.
• Maintaining accurate accounting files and documentation, ensuring records are well-organized and audit-ready.
• Identifying trends, variances, and opportunities for improvement.
• Reviewing financial data and preparing summaries or reports.
• Addressing accounting-related inquiries and ensuring services are delivered accurately and on time.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level