Accounting and Operations Specialist

BridgePhase•Arlington, VA

13d

About The Position

BridgePhase is a software engineering company focused on designing, building, securing, and operating high-impact software solutions that advance mission success for Federal Government organizations. As we continue to scale, we are seeking a detail-oriented, experienced professional to support our financial and business operations across the company. In this role, you will manage day-to-day accounting and operational tasks that directly support our leadership team, project managers, and external accounting partner. We are looking for someone who brings experience with project accounting, government contracting basics, and strong familiarity with financial systems. This role is ideal for someone who enjoys being hands-on, is highly organized, and wants to be part of a fast-growing company. In this role, you can expect to: Prepare customer invoices and support billing cycles across all projects, which consist of multiple Prime contracts and subcontracts. Enter vendor invoices, subcontractor invoices, and maintain vendor/sub records Track AR/AP activity and coordinate closely with our external bookkeeping firm for reconciliation Manage and administer our timekeeping system to ensure accurate project and resource allocation Coordinate payroll onboarding and updates with our accounting provider Support project managers with contract funding tracking and monthly reporting Maintain project accounting data (hours, funding, invoices, subcontractor flowdowns, etc.) Assist with WAWF submissions for applicable government customers Ensure time and expense data is accurate and aligned with project, contract, and accounting needs Support internal reviews, annual reporting activities, and audit requests Assist with HR and administrative workflows as needed Identify opportunities to streamline and improve internal processes. As with any growing organization, exact role responsibilities will evolve with changing needs. We are looking for a versatile candidate who thrives on new challenges and can readily adapt to additional responsibilities beyond those listed above.

Requirements

3+ years of experience in accounting, project accounting, or financial operations
Experience working in a government contracting environment
Strong familiarity with timekeeping systems used in GovCon
Experience with Wide Area Workflow (WAWF)
Familiar with payroll processing and major payroll providers
Understanding of cost accounting concepts such as indirect rates, project cost pools, labor categories, and contract funding
Ability to work independently, prioritize effectively, and maintain accuracy in a fast-paced environment
Strong communication skills and willingness to collaborate across teams
Bachelor’s degree in Accounting, Finance, Business, or related field

Responsibilities

Prepare customer invoices and support billing cycles across all projects, which consist of multiple Prime contracts and subcontracts.
Enter vendor invoices, subcontractor invoices, and maintain vendor/sub records
Track AR/AP activity and coordinate closely with our external bookkeeping firm for reconciliation
Manage and administer our timekeeping system to ensure accurate project and resource allocation
Coordinate payroll onboarding and updates with our accounting provider
Support project managers with contract funding tracking and monthly reporting
Maintain project accounting data (hours, funding, invoices, subcontractor flowdowns, etc.)
Assist with WAWF submissions for applicable government customers
Ensure time and expense data is accurate and aligned with project, contract, and accounting needs
Support internal reviews, annual reporting activities, and audit requests
Assist with HR and administrative workflows as needed
Identify opportunities to streamline and improve internal processes.

Benefits

Competitive compensation that reflects your skills and impact
Multiple bonus programs rewarding performance, company growth, and employee referrals
Flexible PTO with 20 days to use when you need them
All federal holidays paid to help you truly recharge
Paid sick leave because health always comes first
100% paid parental leave
401(k) with 6% match and no vesting period
Top-tier medical, dental, and vision plans with low out-of-pocket costs
Short- and long-term disability and life insurance included
Pet insurance to support your four-legged family
Annual professional development budget for training, certifications, and conferences
Two paid community service days for causes that matter to you
Social pod budget to connect with teammates wherever you live