Accounting and Operations Specialist 32

City of Lansing, MI•Lansing, MI

29d

About The Position

The City of Lansing Public Service Department is seeking a highly motivated and responsible individual to join their Operations and Maintenance Division as an Accounting and Operations Specialist. The ideal candidate will have advanced knowledge and ability utilizing Microsoft Office Suite, including Excel; with proficient office and accounting experience and specialized attention to accounts payable, accounts receivable, payroll, customer service, confidential records management, and tracking inventory functions. The successful candidate will be a quick learner, able to work independently and in a team setting, properly handle confidential information, multitask, prioritize tasks, and are very attentive to details. This is a great opportunity that offers a competitive wage and benefit package including medical, vision, dental, paid vacation, and sick leave.

Requirements

HS Diploma required, some college preferred.
Three (3) years of diversified office experience to include, but not limited to: Customer service, Multi-line phone systems, Accounts Payable, Accounts Receivable, payroll, pro-fund accounting software programs, cash receipting and money handling, alpha-numeric filing systems, confidential records management, problem resolution, use of a personal computer with word processing, spreadsheet and database software, creation of documents, completion of reports, and the ability to track expenditures.

Responsibilities

Customer service - answering phones, taking, entering and distributing complaints, starting and completing new CART accounts. Creating work orders as necessary in BS&A or Cityworks.
Performs payroll functions including processing of hourly and salary payroll, calculating out of class, WRS (Waste Reduction Services), tracking and reporting of overtime offers and overtime worked. Verifies leave balances for each employee, maintains the absence database and generates monthly Occurrence reports for division supervisors and managers.
Performs Accounts Receivable functions for the division, including O&M work done for other departments/agencies, Recycling Commodities, and Refuse carts, including generating invoices and processing payments.
Performs Accounts Payable functions for the division, including preparing purchase requisitions and processing invoices through the One Solution financial system, processing procurement card (P-Card) transactions and compiling monthly cardholder statements, vendor management for uniform suppliers, processing Refuse refunds and Recycling Exemptions, and monitoring and reporting on monthly expenditures.