Accounting and Operations Coordinator

MARYLAND ENERGY ADVISORS•Baltimore, MD

8h•Hybrid

About The Position

As the Accounting and Operations Coordinator, you will be primarily responsible for providing operations support to our Field Services company, including managing inventory fulfillment, reconciling job tickets, preparing invoices and assisting with bookkeeping and payroll. You will also support the Operations team with various administrative activities including planning company events, onboarding and offboarding employees, and recruiting. This role requires someone who can work independently, is a quick learner, and can balance multiple projects at once.

Requirements

Experience with Quickbooks
Strong understanding of accounting principles
Handle confidential information with discretion
Customer-centric mindset
Intermediate experience in MS Excel, including pivot tables and lookups
Strong attention to detail, time management, organizational and prioritization skills.
Demonstrated ability to effectively manage deadlines and projects with competing priorities
Excellent written and oral communication skills.
Possess solid quantitative, analytical, and problem-solving skills
Outstanding interpersonal skills. Demonstrated ability to connect quickly with others and work effectively at all levels within and outside of the organization, including vendors and business partners
Strong conflict resolution skills
Ability to work well in a fast-paced environment under pressure in time-critical situations and be productive and self-motivated during slow periods

Nice To Haves

Bachelor's Degree is preferred but not required

Responsibilities

Process accounts payable transactions including matching invoices to purchase orders and receipts, ensuring timely approvals and payments, and maintaining accurate vendor records
Maintain accounts receivable transactions by recording invoices in Quickbooks ensuring accuracy based on job tickets and contracts and processing payments received
Coordinating with Field Services to reconcile job tickets to financial records
Assist with inventory fulfillment ensuring accurate and timely order processing and coordinating with Field Services to monitor inventory levels to prevent low stock
Maintain accurate records of inventory transactions including purchase and installations and reconcile financial records to Field Services records
Assist with periodic inventory validation. Travel to New Jersey required.
Record and categorize company transactions in Quickbooks Online
Assist with bi-weekly payroll using ADP Workforce Now
Support Baltimore office administrative duties including scheduling company meetings, ordering office supplies, arranging lunch for company meetings, and retrieving mail and package deliveries
Maintain New Jersey Field Services equipment, including monitoring inventory levels and timely ordering of supplies and equipment to meet operational needs
Assist employees with basic support for IT & system issues and facilitate escalation to external IT support if necessary
Assist with employee onboarding and offboarding including coordinating 1:1 orientation with other employees, managing system access and deactivation, ordering equipment and facilitating equipment return
Schedule interviews for job candidates
Assist with Company Culture Committee meetings and activities
Assist with planning company events (Virtual and In-person All Hands meetings, Holiday party, etc.)
Assist with travel arrangements for employees as needed including booking flights, train, hotels, and ground transportation
Provide admin support to the Principals as requested
Assist with other projects and assignments as needed