Accounting and Contracts Manager (Hybrid Role)

PopHealth Learning Center • Oakland, CA

1d • $150,000 - $165,000 • Hybrid

About The Position

The Accounting and Contracts Manager is responsible for overseeing the Learning Center’s day-to-day accounting operations and contract processes, including AP, AR, general ledger support, and contract tracking. This role manages accounting workflows, maintains financial records, and coordinates the lifecycle of organizational contracts while working closely with program, operations, and finance teams. This is a manager-level individual contributor role within a lean and growing organization, responsible for owning and executing the Learning Center’s accounting and contract management processes. This is a hybrid position with an expectation of in-office presence in the Oakland office at least two to three days per week. The Accounting and Contracts Manager will to the Senior Director of Finance and work closely with colleagues across programs and operations, as well as with external partners and vendors. This a hybrid position, with a mix of remote and in-person work based out of our Oakland office (1-3 days).

Requirements

• Bachelor’s degree preferred, though not required; a combination of relevant education and experience will be considered
• Approximately 3-5 years of experience in accounting, finance, contracts
• Familiarity with contract or vendor coordination, invoicing, or accounts payable processes
• Proficiency in Microsoft Excel, Microsoft Word, PowerPoint and Outlook
• Excellent organizational skills and attention to detail
• Strong written and verbal communication skills, with the ability to collaborate effectively across teams and with external partners
• Interest in working in a collaborative, mission-driven environment with a commitment to advancing equity

Nice To Haves

• Experience with customer relationship management software, such as HubSpot
• Experience with financial systems such as QuickBooks and Bill.com is a plus
• San Francisco/Oakland/East Bay candidates preferred.

Responsibilities

• Own Month End Close
• Prepare and post journal entries (accruals, deferrals, allocations, adjustments)
• Perform monthly and quarterly account reconciliations
• Maintain the general ledger and coordinate month-end and year-end close activities
• Analyze financial activity and resolve discrepancies
• Assist with financial statement preparation and internal reporting
• Support audit preparation and maintain strong internal controls
• Manage the full lifecycle of contracts, including submission for review, tracking, signature routing, documentation, and ongoing contract record management
• Maintain internal contract tracking systems and monitor upcoming renewals or action items
• Serve as a point of contact for vendors regarding contract status, onboarding materials, and general inquiries
• Be the liaison to and assist with vendor onboarding and offboarding, ensuring documentation is complete and timely
• Input and process invoices
• Ensure accurate expense coding to programs and grants
• Manage vendor onboarding documentation (W-9s, contracts, insurance)
• Generate revenue invoices tied to contractual deliverables
• Monitor receivables and follow up on aging balances
• Support grant billing and revenue recognition tracking
• Manage accounting systems (QuickBooks, Bill.com, etc.)
• Maintain chart of accounts integrity
• Support system integrations (CRM, project management tools)
• Identify opportunities to improve accounting workflows, strengthen documentation, and enhance system efficiency.
• Maintain organized financial documentation for compliance and audit readiness
• Foster a collaborative and inclusive environment that supports professional growth and development.
• Promote a culture of continuous improvement by identifying opportunities to enhance systems and team capacity.
• Act as a cultural steward, ensuring the Learning Center’s values of equity, inclusion, and collaboration are reflected in the finance team’s work and interactions.

Benefits

• comprehensive medical, dental, and vision insurance
• paid time off
• life and disability insurances
• a retirement plan
• annual wellness days
• other resources designed to support the passion, commitment, and energy that is vital to our team members

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level