Accounting Administrative Assistant (Accounts Receivable) - Jacksonville, IL

Prairieland FS-posted about 2 months ago
$15 - $25/Yr
Full-time • Entry Level
Jacksonville, IL
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Prairieland FS, Inc. is a full-service agricultural and energy supplier dedicated to providing high-quality products and services to improve customer profitability. We are committed to excellence and envision being the leading supplier of choice. Prairieland FS, Inc. is seeking a dedicated and detail-oriented Accounting Administrative Assistant to join our finance team, specializing in accounts receivable. The ideal candidate will manage customer invoicing, ensure timely receipt of payments, maintain accurate financial records, and support the accounting department with various administrative tasks. This role is essential in maintaining the financial health of our organization through efficient and accurate accounts receivable management.

  • Generate and distribute customer invoices, ensuring accuracy and compliance with contracts and agreements.
  • Process and record customer payments, including checks, electronic transfers, and credit card transactions.
  • Maintain and update customer accounts, including contact information and payment terms.
  • Reconcile accounts receivable transactions and resolve any discrepancies.
  • Monitor and follow up on outstanding invoices, ensuring timely collections and reducing aged receivables.
  • Assist in month-end and year-end closing processes, including account reconciliations and reporting.
  • Prepare and distribute accounts receivable reports and analyses to management.
  • Respond to customer inquiries and resolve payment issues promptly and professionally.
  • Support the accounting team with data entry, filing, and administrative tasks.
  • Ensure compliance with company policies, procedures, and regulatory requirements.
  • Assist with internal and external audits related to accounts receivable.
  • High school diploma or equivalent; an associate degree or higher in accounting, finance, or a related field is preferred.
  • Proven experience in an accounts receivable or similar accounting role.
  • Proficiency in accounting software (e.g., QuickBooks, SAP) and MS Office Suite, especially Excel.
  • Strong attention to detail and accuracy in data entry and financial record-keeping.
  • Excellent organizational and time management skills.
  • Effective communication skills, both written and verbal.
  • Ability to work independently and as part of a team.
  • High level of integrity and ability to handle confidential information.
  • Familiarity with accounting principles and practices.
  • Insurance – Medical, Dental, and Vision
  • Financial & Savings – 401K Matching, Pension Company-Funded, FSA & HSA
  • Voluntary and Miscellaneous Benefits – Accident, Air Evac, Critical Illness, Hospital Indemnity, Identity Theft Protection, Life, Short/Long-Term Disability
  • Vacation and More – Paid Time Off (PTO), Holiday, Uniform Program, Discounts, Teamwork, Advancements/Service, Retirement Recognition
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