Accountant

Woodhull•Portland, ME

1d•Onsite

About The Position

Woodhull is a Maine-based design-driven firm of 95+ professionals where finance and operations are fully integrated with architecture, construction, and millwork teams. Unlike many accounting roles that operate separately from project teams, you will work to support some of the region’s most ambitious, thoughtfully designed, and highly crafted projects from concept through construction. Your work will ensure financial accuracy, transparency, and operational integrity across the lifecycle of our projects. As our firm continues to grow, this role offers hands-on responsibility for core accounting functions and the opportunity to strengthen financial systems that support our multidisciplinary practice. You’ll be part of a collaborative environment where your work directly supports the firm’s financial health, operational efficiency, and long-term growth. We offer competitive compensation and benefits, the opportunity to work on meaningful projects that value context, quality, and longevity, and the chance to work with some of the most talented people in the region. At Woodhull, you’ll help push the boundaries of design and construction while staying rooted in Maine’s unique architectural and craft traditions. Role Overview Reporting to the Controller, the Accountant provides essential support to ensure accurate, timely, and complete financial records for the company. This hands-on role includes managing accounts payable and receivable, job cost tracking, reconciliations, and contributing to month-end and year-end close processes. You will collaborate closely with project managers, millwork leadership, and business operations to ensure financial information is actionable, communicate clearly and proactively across teams, while proactively identifying opportunities to improve processes, strengthen internal controls, and deepen understanding of how financial operations support Woodhull’s projects from concept through construction.

Requirements

Minimum 3–5 years of accounting experience, preferably in architecture, construction, design-build, or another project-based professional services environment.
Bachelor’s degree in Accounting, Finance, or related field required.
Strong understanding of GAAP and basic accounting principles.
Proficiency with Microsoft Excel and Google Suite (Docs, Sheets, Drive, etc.).
Experience with general ledger accounting, reconciliations, AP/AR, and financial reporting.
Familiarity with project-based accounting and job cost tracking preferred.
Proven experience engaging in open, solution-oriented communication within finance and with cross-functional teams, identifying process gaps, suggesting improvements, and contributing to stronger financial workflows and internal controls.
Practiced ownership of work product by proactively double-checking calculations, allocations, and supporting documentation to maintain high standards of financial accuracy and reliability.
Excellent organizational and time-management skills; ability to meet deadlines in a fast-paced environment.
Self-motivated, proactive, and comfortable working both independently and collaboratively

Nice To Haves

Experience with QuickBooks, Monograph, and/or Procore preferred, but not required

Responsibilities

Assist with month-end and year-end close processes, including journal entries, intercompany allocations, and account reconciliations.
Process accounts payable, including vendor invoice review, coding, approvals, and payment processing.
Support accounts receivable, including invoicing, collections follow-up, and cash application.
Responsible for performing regular reconciliations of project financial data between Monograph, Procore, and QuickBooks Online to ensure accuracy and consistency across systems.
Maintain organized financial documentation and ensure compliance with internal controls and accounting policies.
Assist with annual financial statement review, as needed.
Contribute to process improvements that enhance financial accuracy and operational efficiency.
Provide financial and administrative support to other departments as needed, including maintaining and reconciling tools, such as the Studio’s billable hours tracker, to ensure accuracy and alignment with project financial reporting.
Develop a working knowledge of the firm’s full project lifecycle by building cross-functional relationships, laying the foundation for expanded financial oversight and future leadership within the finance function.
Participate in special projects and provide support to other departments as needed to address ad hoc business needs.