Accountant - VolCard and Vending Office

University of Tennessee • Knoxville, TN

418d

About The Position

The University of Tennessee is seeking a full-time Accounting Analyst for the Offices of VolCard, Vending, & Records Management and Vol Dining. This role is essential for supporting the financial, administrative, and analytical functions of the unit, ensuring accurate accounting practices and providing analytical support for budgeting and reporting activities. The position requires interaction with both internal and external stakeholders, representing Operational Services professionally.

Requirements

• Knowledge of standard office functions, accounting recordkeeping, electronic spreadsheets, and computer operations.
• Knowledge of financial policies and procedures.
• Attention to detail.
• Maintain accurate records and files.
• Compare information and recognize discrepancies.
• Provide excellent customer service.
• Communicate effectively both in-person and in writing.

Nice To Haves

• Collaborative mindset.
• Ability to accept feedback for professional growth and development.
• Flexibility and adaptability to change.
• Conscientiousness regarding deadlines.
• Willingness to acknowledge and communicate discovered errors or mistakes, taking personal responsibility for actions.

Responsibilities

• Independently gathers required information using internal and external systems.
• Organize, analyze, validate, and prepare historical financial/budgetary reports.
• Coordinates all statistical reporting which includes monthly/quarterly reports submitted to AVC.
• Produces and maintains analytical reports from revenue tracking software systems Adaptive Insights budgeting system, Excel, Lambent Spaces, Revenue Vision, and other software platforms.
• Manages and evaluates current and long-term financial plans which reflect the strategic plan.
• Provides financial data and updates, including answering with facts and figures, to the direct supervisor.
• Compiles, analyzes, and manages a variety of data using statistical analysis and data interpretation.
• Create reports and determines the most appropriate way to display data to assist in decision-making processes.
• Performs accounts receivable/payable procedures; evaluates and makes suggestions regarding processes.
• Ensure accurate transactional records are kept in the performance of comprehensive fiscal management duties. Analyzes current record keeping procedures for determining best practices.
• Recommends and supports the implementation of new or modified accounting procedures within the office.
• Records revenue, processes deposits, and enters payments.
• Monitors and balances multiple accounts and researches and resolves discrepancies. Evaluates causes for advocating changes to systems with data feeds.
• Analyzes, reconciles, and evaluates the accuracy of general ledgers for various E, A, U, & I account ledgers, including Dining accounts. Enter billable information and generate invoices.
• Recommends and supports the implementation of new or modified financial procedures.
• Create and oversee inventory of data feeds provided to departments, particularly for billing purposes. Work with management to approve new data feeds.
• Contribute to the annual budgeting process by making recommendations for VolCard, Vending, and Records Management.
• Prepare budget documents to monitor the use of expenditures to meet objectives and maintain compliance.
• Monitor and provide guidance for the budget and year-end processes.
• Provide purchasing support through an informal bid process, entering requisitions, monitoring receipt of purchase, and processing payments.
• Monitor contracts for renewal process.
• Review, analyze, process, and maintain contracts and amendments. Reviews contracts for allowable expenses and accurate implementation.
• Generate external spending reports from the financial system with the goal of identifying lost revenue opportunities by acknowledging trends and making recommendations for new business opportunities.
• Attend meetings and training sessions to stay informed of changing policies and procedures.
• Guide/advise departments regarding accounting transactions to ensure accuracy and timeliness.
• Assist with training reporting units.
• Participate in management team planning sessions, including strategic planning.

What This Job Offers

• Job Type: Full-time
• Industry: Educational Services
• Education Level: No Education Listed