Accountant V

Commonwealth of Massachusetts • Boston, MA

8d

About The Position

The Department of Mental Health (DMH) is looking for an Accountant V, this position is responsible for the Central Office (CO) equipment purchase, TELP, lease, rental, maintenance, repair, encumbrances and payments, budget reporting, purchasing, and copy machine leases. This position also acts as liaison between DMH and EHS on DMH Information Technology (IT) Expenses Encumbrances and process Central Office Information Technology (IT) Expenses payments. Develops fiscal policies, procedures, and administrative systems and evaluates the effectiveness of the Business Office and its operations. Manage and reconcile CO Sweep and Dynacash account, manage the CO Logbook database, provide statistical data via Massachusetts Management Accounting and Reporting System (MMARS) Tables, Management Reporting System (MRS) and Commonwealth Informational Warehouse Data Reports.
Duties and Responsibilities (these duties are a general summary and not all inclusive):
Process encumbrances and payments through MMARS for Central Office operations, including UU funded from EHS. Ensure encumbrances and spending are kept within allocations, and that vendors are paid in a timely manner in accordance with the Commonwealth Bill Paying Policy.
Develop implementing and monitoring Central Office (CO) operating budget, expenditure plans, encumbering and accounts payable processing.
Supervise Accounting staff by providing guidance, direction, assistance, and discipline when needed.
Report encumbrances and expenditure activity ensures effective implementation of budgetary goals and objectives by attending meetings so that Management is kept abreast of any potential deficiencies.
Develop procedures and guidelines used for cross-training and used by fiscal staff to record and report on operating Account encumbrances and expenditures.
Review Employee Out of State Travel Reimbursement Requests, verifying trip information for approval, backup receipts, and calculations are accurate.
Responsible for the daily operations of the Central Office Sweep Account: Log in all checks and cash received by Central Office for license fees and miscellaneous revenue, deposit all items at the bank, enter documentation into MMARS to move funds to corresponding accounts as required.
Distribute pulled and returned checks to Area Office Personal as required.
Maintaining Central Office Logbook Database and file system, data entry of all items received into Logbook: enter all encumbrances, payment, travel reimbursements and pulled checks received.
Responsible for filing and maintenance of all related documents.
Responsible for processing all Prior Year Deficiencies (PYD) to Comptroller Office, both from Area Office and from CO.
Receive, log, review, correct, obtain Commissioner and Secretariat signatures as needed and submit for processing.
Ensure funding is available, process related documentation and notify Area Office when completed.
Contact Vendor for payment-related questions from CO Accounting Business Office. Screen calls, pull payments and review related questions with the vendor.
Serves as Central Office Business liaison with DMH Area Offices, Executive Office Agencies and other oversight authorities on Budget, purchasing, accounting and audit issues.
Performs other related duties as assigned, including but not limited to: updating vendor file, producing reports, attending meetings on behalf of the Accounting Office, back up for mailroom operations, and assisting with the maintenance of copiers and fax devices within Central Office as needed.

Requirements

• Proven ability to perform mathematical calculations using formulas to solve accounting problems
• Proven ability to read and interpret documents such as financial reports, accounts, ledgers and maintain accurate records.
• Ability to communicate effectively in written expression, follow written, oral instructions and exercise sound judgment.
• Demonstrated ability to plan, assign and control work through periodic reviews and evaluations, assess training needs and provide or arrange for such training.
• Applicants must have at least (A) five years of full-time, or equivalent part-time, professional experience in accounting or auditing, of with at least (B) three years must have been in a supervisory, administrative or managerial capacity or (C) any equivalent combination of the required experience and substitutions below.

Nice To Haves

• Knowledge of Commonwealth automated accounting systems.
• Knowledge of Commonwealth accounting, purchasing, and accounts payable processes
• Awareness of the laws, rules, regulations, policies, procedures, specifications, standards and guidelines governing assigned unit activities.
• Knowledge of the types and uses of agency forms.
• Given the population served, bilingual or multilingual fluency.

Responsibilities

• Process encumbrances and payments through MMARS for Central Office operations, including UU funded from EHS.
• Develop implementing and monitoring Central Office (CO) operating budget, expenditure plans, encumbering and accounts payable processing.
• Supervise Accounting staff by providing guidance, direction, assistance, and discipline when needed.
• Report encumbrances and expenditure activity ensures effective implementation of budgetary goals and objectives by attending meetings so that Management is kept abreast of any potential deficiencies.
• Develop procedures and guidelines used for cross-training and used by fiscal staff to record and report on operating Account encumbrances and expenditures.
• Review Employee Out of State Travel Reimbursement Requests, verifying trip information for approval, backup receipts, and calculations are accurate.
• Responsible for the daily operations of the Central Office Sweep Account
• Maintaining Central Office Logbook Database and file system, data entry of all items received into Logbook
• Responsible for filing and maintenance of all related documents.
• Responsible for processing all Prior Year Deficiencies (PYD) to Comptroller Office, both from Area Office and from CO.
• Contact Vendor for payment-related questions from CO Accounting Business Office.
• Serves as Central Office Business liaison with DMH Area Offices, Executive Office Agencies and other oversight authorities on Budget, purchasing, accounting and audit issues.
• Performs other related duties as assigned, including but not limited to: updating vendor file, producing reports, attending meetings on behalf of the Accounting Office, back up for mailroom operations, and assisting with the maintenance of copiers and fax devices within Central Office as needed.

Benefits

• When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree