Accountant Trainee

State of Maryland•Baltimore City, MD

5d•Onsite

About The Position

The Maryland Department of Labor is currently accepting applications from qualified candidates for an Accountant Trainee position within the Office of Administration-Budget and Fiscal Services. As a member of the team, you can have a fulfilling career, while also enjoying a wide range of benefits such as medical and dental coverage, paid time off (i.e. vacation, sick leave), becoming vested in the State pension, supplemental retirement options, and even joining the Maryland State Employees Credit Union. Resumes are acceptable as additional information, however the application will be rejected unless it is not completed. GRADE 14 LOCATION OF POSITION 100 South Charles Street, Baltimore, Maryland 21201 Main Purpose of Job The incumbent in this position supports the Maryland Department of Labor by learning to interpret and apply laws and regulations pertaining to the Working Fund Voucher process, Employee Expense Reimbursement review and calculation process, Accounts Payable invoice review and payment process, and the Corporate Purchasing Card Program expenditure review and reallocation process. The incumbent will also be required to modify and implement manual and automated systems to meet the recording and reporting requirements of said processes.

Requirements

Education: A Bachelor's degree in Accounting from an accredited college or university, including or supplemented by three credit hours in auditing.
Experience: None
Candidates may substitute a Bachelor’s degree from an accredited college or university with thirty credit hours in Accounting and related courses, including or supplemented by three credit hours auditing, for the required education.
Applicants who have met the requirements for admission to the CPA examination prior to July 1, 1974 will be considered to have met the educational requirement referenced above.
All candidates are subject to a background check against files maintained by the Division of Unemployment Insurance (LABOR/DUI) to determine whether any monies are owed to LABOR/DUI as a result of unemployment overpayment/fraud. Any unpaid debt may have an impact on whether or not a candidate is offered employment.

Nice To Haves

Experience with journal entries
Experience with reconciliation
Experience with Microsoft Excel

Responsibilities

Accounts Payable Invoice Processing and Review-Creates payment vouchers for invoices received by the Agency by reviewing for compliance, researching discrepancies, and requesting payment by the MD General Accounting Division (GAD). These duties require a working knowledge of GOD's laws, internal controls, and guidance regarding invoice payment, and MD State Travel Regulations; as well as the Department of Information Technology's (DoIT) guidance for using RSTARS and ADPICS to make proper disbursements and adjustments. The incumbent will also learn to serve as liaison with vendors, Agency program personnel, and fiscal control agencies to resolve billing and accounting records and systems problems as well as credit card limit issues. Required AP accruals are reported by the incumbent during FY close-out.
Employee Expense Reimbursement Review-Learns to perform the initial audit of expense vouchers and required supporting documentation for compliance to State Travel Regulations by checking such items as the viability of supporting receipts and approved travel documents, use of accurate funding, accuracy of mileage calculations, and validity of the vendor in the State's vendor table. The incumbent will also maintain the Agency's expense voucher and Working fund databases, produce reports on demand, and create vendor maintenance requests as needed by requesting the required information from employees.