Accountant III - 77073265

State of Florida•Tallahassee, FL

19d•Onsite

About The Position

The FWC envisions a Florida where fish and wildlife are abundant and thriving in healthy and connected natural landscapes with vital working lands and waterways; where natural resources are valued and safely enjoyed by all; and wherein natural systems support vibrant human communities and a strong economy. Our Mission: Managing fish and wildlife resources for their long-term well-being and the benefit of people. Every organization has an identity that is forged not only by what it does, but by how it conducts itself. The values embedded in our mission and expressed in the vision of the FWC are to make quality decisions by being dynamic, science-informed, efficient, ethical, collaborative, and committed to the vitality of the state and its environment. Visit our website for more information: MyFWC.com Position Overview and Responsibilities: Grant Data Entry and Documentation Ensures agreement details in the Revenue Agreement Tracking System (RATS) align with official documents and communicates with divisions to address updates or discrepancies. Establishes and maintains complete electronic grant/contract files in FACTS, including awards, contracts, budget details, amendments, and relevant correspondence. Accurately enters new grant awards into FACTS and prepares cost sheets to support grant expenditure tracking and budget monitoring. Coordinates with division contacts to identify and resolve discrepancies, maintaining accurate and consistent grant data across systems. Federal Grant Tracking System (FGTS) Management Enters new grant awards into the Federal Grant Tracking System (FGTS) and ensures the accuracy of all grant data entered. Moves awards through the established approval workflow, ensuring all required steps and validations are completed. Reviews and resolves discrepancies in coordination with agency divisions and provides timely updates throughout the process. Communicates with the Office of Policy and Budget (OPB) to address and resolve discrepancies or missing information. Verifies that all awards have complete and sufficient documentation prior to final approval and system completion. Monthly Audit and Compliance Performs recurring monthly audits to ensure accuracy, completeness, and compliance within the agency’s grants management systems, including RATS, FACTS, and the S: Drive. Documents findings, tracks discrepancies, and coordinates required resolutions. Maintains accurate tracking logs, audit reports, and supporting documentation. Escalates unresolved issues appropriately and follows up until resolution. Accepts additional audit assignments as training progresses and seeks clarification or assistance as needed to ensure accuracy, compliance, and proficiency. Customer Service Serves as the FBO Grants Unit contact for updating systems and ensuring compliance with 2 CFR 200 for all grant and contract records. Works with the immediate supervisor to gather information or provide answers when questions fall outside direct knowledge. Participates in internal and external meetings and follows up with both internal and external stakeholders, keeping the supervisor informed of emerging issues. Collaborates with peers and other departmental units to support team goals and efficient grant operations.

Requirements

Four (4) years of experience in accounting or financial management, two (2) of which must have been experience with processing disbursements, billing or financial reporting.
Employment in this position is contingent upon a satisfactory criminal history check (fingerprint-based) in accordance with Chapter 435, Florida Statutes.
Office hours are from 8:00 A.M. to 5:00 P.M. Eastern Standard Time, Monday through Friday. Not eligible for Telework.
Responses to qualifying questions should be verifiable by skills and/or experience stated on the profile application and resume.
Cover letter required and should provide information regarding any gaps in employment.
Professional accounting skills, FLAIR knowledge, Proficient in Microsoft Excel, Word, Outlook.
Knowledge of the principles and techniques of effective communication.
Knowledge of the methods of data collection.
Ability to develop and monitor policies and procedures relating to grant in-aid programs.
Ability to evaluate and analyze data relating to grant-in-aid programs.
Ability to understand and apply applicable rules, regulations, policies and procedures relating to grant-in-aid programs.
Ability to utilize problem-solving techniques. Ability to work independently.
Ability to plan, organize and coordinate work assignments. Ability to communicate effectively.
Ability to establish and maintain effective working relationships with others.

Responsibilities

Ensures agreement details in the Revenue Agreement Tracking System (RATS) align with official documents and communicates with divisions to address updates or discrepancies.
Establishes and maintains complete electronic grant/contract files in FACTS, including awards, contracts, budget details, amendments, and relevant correspondence.
Accurately enters new grant awards into FACTS and prepares cost sheets to support grant expenditure tracking and budget monitoring.
Coordinates with division contacts to identify and resolve discrepancies, maintaining accurate and consistent grant data across systems.
Enters new grant awards into the Federal Grant Tracking System (FGTS) and ensures the accuracy of all grant data entered.
Moves awards through the established approval workflow, ensuring all required steps and validations are completed.
Reviews and resolves discrepancies in coordination with agency divisions and provides timely updates throughout the process.
Communicates with the Office of Policy and Budget (OPB) to address and resolve discrepancies or missing information.
Verifies that all awards have complete and sufficient documentation prior to final approval and system completion.
Performs recurring monthly audits to ensure accuracy, completeness, and compliance within the agency’s grants management systems, including RATS, FACTS, and the S: Drive.
Documents findings, tracks discrepancies, and coordinates required resolutions.
Maintains accurate tracking logs, audit reports, and supporting documentation.
Escalates unresolved issues appropriately and follows up until resolution.
Accepts additional audit assignments as training progresses and seeks clarification or assistance as needed to ensure accuracy, compliance, and proficiency.
Serves as the FBO Grants Unit contact for updating systems and ensuring compliance with 2 CFR 200 for all grant and contract records.
Works with the immediate supervisor to gather information or provide answers when questions fall outside direct knowledge.
Participates in internal and external meetings and follows up with both internal and external stakeholders, keeping the supervisor informed of emerging issues.
Collaborates with peers and other departmental units to support team goals and efficient grant operations.

Benefits

State of Florida employees enjoy top-tier benefits offerings including comprehensive health coverage to meet the needs of you and your family while maintaining low deductibles and low monthly out-of-pocket contributions.
State employees also enjoy the option of selecting between the FRS Pension Plan and the FRS Investment Plan for retirement.
As an additional benefit, state employment affords you the opportunity to take part in the tuition waiver program within the state university and community college systems.
Health Premiums $25.00- Single / $90.00- Family Biweekly
No Cost $25,000 Life Insurance
Nine Paid State Holidays, One Personal Holiday per year
4 hours Annual Leave and 4 hours Sick Leave accrued Biweekly
Retirement Plan Options
State University and College Tuition Waiver Program
On the Job Trainings
Support for family planning, including paid maternity leave, adoption benefits, Family and Medical Leave Act (FMLA), Family Supportive Work Program (FSWP), and paid leave for family and medical responsibilities for eligible employees.
Paid administrative leave for mentoring, volunteering, voting, and other reasons because we understand the importance of giving back to the community.