Accountant II

TX-HHSC-DSHS-DFPS

8d • Onsite

About The Position

Come work in an environment where we truly value and respect those we serve and believe in the mission that all people can achieve a higher level of wellness and independence. The state supported living centers serve people with intellectual and developmental disabilities who are medically fragile or who have behavioral problems. The centers provide campus-based direct services and supports at 13 centers located throughout the state. Learn About Our State Supported Living Centers If you are looking for a place to work where you can establish a career that is filled with purpose, this is the job for you! The Accountant II performs routine (journey-level) accounts payable tasks and serves as the functional specialist for the Regional Accounting Office. Works under general supervision with limited latitude for the use of initiative and independent judgment. Audit’s work of others for accuracy and ensures that corrections are made in a timely manner. Develops, evaluates, and presents creative solutions to unit business and accounting needs and problems. Uses knowledge of Health and Human Services (HHS) Procurement policy to make decisions on proper payment methods. Serves as the first line contact with State Office Accounting, Budget, Purchasing, Asset Management, vendors, individuals, providers, and other state agencies. Assists external and internal customers with understanding Accounts Payable rules and regulations. Work involves researching, resolving discrepancies, analyzing, and processing accounting transactions. Provides backup coverage for others in the unit. Documents and shares the needs of our customers and may assist with additional tasks to meet those needs. Performs other duties as assigned. Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.

Requirements

• Knowledge of generally accepted accounting principles and procedures affecting maintenance of accounting records.
• Skill in the use of automated accounting systems.
• Ability to review and audit the work of others to interpret and apply accounting theory, business processes and Comptroller policies and to analyze, consolidate and interpret accounting data.
• Ability to efficiently process accounting information to ensure data integrity for positive audits and accurate reports.
• Ability to effectively communicate, oral and written, with internal and external customers.
• Ability to use Microsoft Office applications including Outlook, Word, Excel, and Access.
• Experience in accounting and financial operations, payables experience is generally preferred.
• Experience with a computerized accounting or bookkeeping system.
• Graduation from a standard senior high school or equivalent.

Responsibilities

• Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.
• Coordinates, provides technical guidance, and ensures accuracy of Accounts Payable operations of the agency. Specifically, creates complex manual vouchers necessary for agency payments and corrections. These include payments to professional medical vendors, vendors for goods and services, Client Worker Payroll, Petty Cash Reimbursement, procurement card payment, Interagency Transfer payments, and other invoices for the facility. Corrections include Expenditure Transfer Vouchers ETVs that correct accounting and coding mistakes, as well as moving funding.
• Auditing and verification of all source documents (i.e. contracts, requisitions, purchase orders, vendor contracts, Texas Identification Number (TIN) applications) to ensure the validity of the invoice or payment request. Emphasis is placed on accuracy of the posted financial data as well as timeliness of voucher processing times. This includes classifying, coding, and verifying the correct Account, program, fund, class and project grant are used on the voucher. Ability to use accounting tools, such as the Comptroller Public Accounts website to verify correct coding.
• Directs agency staff and management, as necessary, to ensure the accurate preparation of all complex accounts payable related transactions, primarily for contract and administrative type payments; answers questions, research problems and follows up as necessary. Coordinates with State Office Accounting and Budget staff to ensure validity of coding, funding, etc. and properly process the accounts payable transactions through the accounting system (Centralized Accounting and Payroll/Personnel System (CAPPS) and Uniform Manual Statewide Accounting System (USAS). Maintains current and accurate list of funding, chartfield, and system records to ensure proper authorization and coding of accounts payable transactions.
• The position performs in-depth analysis of vendor financial information and expenditures. The position successfully audits requests for payment for errors and ensures the errors are corrected in a timely manner to avoid prompt payment interest. Coordinates financial activities with managers, staff within the agency, and private entities to provide requested information within established timeframes.
• Participates on special projects as required or requested and performs other duties as assigned. These tasks may require coordination with staff within the agency, other state and federal agencies, or outside entities. Completes projects successfully within the parameters established and performs other duties as assigned and as required to maintain effective and efficient departmental, division, agency, and enterprise operations within established timeframes. Provide backup coverage for others in the unit and team members using a rotational task schedule.
• Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.

Benefits

• Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees