Account Coordinator

Givaudan • New York, NY

81d • $70,000 - $85,000

About The Position

Active Beauty is looking for an Account Coordinator to provide main support to the Head of Sales, NOAM, while gaining hands-on experience with Givaudan's briefing and project management systems. You will work with a dynamic, collaborative team and build professional relationships across our teams and with key clients. Responsibilities include managing projects, coordinating high-profile events, and supporting the growth of new Indie Brands.

Requirements

• Bachelor's Degree required.
• 2+ years of experience in an administrative role.
• Excellent administrative and computer skills, including MS Office suite and company platforms.
• Manages multiple tasks and projects with defined organizational methods, clear scheduling, and effective time management.
• Works with team members according to assigned roles and project requirements, following established procedures.
• Follow business operations, follow customer-related processes, and communicate information as required; French language skills are a plus.

Responsibilities

• Manage leaflet stock and send it to customers when needed.
• Prepare customer presentations by adding/removing slides to existing Skin, Hair, Makeup, and other decks.
• Obtain regulatory documents in our database (AB Labs) or from the central regulatory department.
• Obtain quality documents in AskMe or from central quality documents.
• Send samples to customers.
• Account for sample stock, replenish the sample room, and order samples from French and Swiss sites.
• Keep stock for marketing finished products (S3Ds) and send to customers.
• Print posters for customer meetings.
• Coordinate office needs for the team, including conference room reservations, organizing VIP customer meetings, and managing furniture.
• Support Active Beauty events in NYC, including cocktails, customer events, and large dinners.
• Support trade show execution with marketing.
• Support internal sales initiatives, including new Indie Brands.

Benefits

• Medical, dental, and vision coverage.
• High-matching 401(k) retirement plan.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Food Manufacturing
• Education Level: Bachelor's degree