Account Clerk Typist - Guidance & Counseling Services - Perm/Prov RB# 25-260a

Buffalo Public Schools•Buffalo, NY

11d

About The Position

Incumbents of this position perform routine clerical work in maintaining and checking financial accounts and records requiring substantial part-time operation of equipment with the alpha-numeric keyboard, i.e., typewriters, electronic word processing equipment, CRT and Data Terminals, Personal Computers and printers. A position in this class is characterized by a broad responsibility for the performance of standardized account-keeping practices in maintaining and checking financial accounts and records. Work is routine in nature and as incumbents gain experience on particular assignments and/or unit functions, additional and more complex duties are added. These additional duties, however, do not reach the difficulty or complexity of work associated with the Senior level of this series. Work is reviewed by immediate observation, cross checking or by another step in the account keeping process.

Requirements

Working knowledge of office terminology, procedures and equipment
Arithmetic Ability
Clerical aptitude
Payroll compilation and account-keeping practices and principles
Ability to understand and interpret written, statistical and tabular material
Ability to type accurately at 35 wpm.
Ability to follow directions/instructions
High degree of accuracy
Ability to be trained in the operation of personal computers and other computer terminals
Physical condition commensurate with the duties of the position.
Promotional Continuous and permanent status in any city department for one year as a Clerk, Junior Data Control Clerk, Junior Traffic Clerk, Stenographer or Typist.
IMPORTANT : CANDIDATES WILL ONLY BE ALLOWED TO PARTICIPATE AND BE APPROVED OR CERTIFIED FOR APPOINTMENT TO DEPARTMENTS WHERE THE RATE OF PAY FOR ACCOUNT CLERK-TYPIST IS AT A HIGHER RATE OF PAY THAN THEIR CURRENT POSITION EVEN IF THEIR TITLE IS LISTED ABOVE.
Applicants must have a course in Bookkeeping or Accounting (course must be listed on application); OR One year of full-time experience where work involves the maintenance and checking of financial accounts and records; and Applicants must have completed a course in typing or keyboarding (course must be listed on application.
Open Competitive Graduation from High School, GED or Equivalency Diploma, including or supplemented by a course in Bookkeeping or Accounting, and must have completed a course in typing or keyboarding (courses must be listed on application); or Graduation from High School, GED or Equivalency Diploma, and two years of full-time experience where work involves the maintenance and checking of financial accounts and records, and must have completed a course in typing or keyboarding (course must be listed on application); or an equivalent combination as defined within the limits of A and B

Responsibilities

Maintains various account-keeping records
Posts entries to ledgers
Reconciles balances of accounts with yearly control accounts and general ledger balances
Assists in preparing payrolls, tax and assessment rolls, tax bills, and financial statements
Prepares, processes and reviews purchase orders, vouchers, bills, fiscal claims, etc.
Performs simple audits such as checking amounts on vouchers against receiving copies of orders
Maintains simple cost accounts and cost records
May be required to transfer account information to spreadsheets
Balances daily journal sheets
Prepares and makes bank deposits and checks against bank statements
May be required to disburse petty cash funds and process service orders to replenish petty cash
Operates calculating, check writing and other office machines
Types or inputs receipts, payrolls, requisitions, vouchers and other materials from copy or rough drafts using equipment with the alpha-numeric keyboard, i.e. typewriters, electronic word processing equipment, personal computers, etc.
Assists in the preparation of budget requests and maintains inventory records
Assists in the preparation of periodic reports for management and control purposes
Maintains and updates employee payroll and paid leave records
May answer phones and deals directly with the general public, vendors or contractors providing information about departmental functions and activities
May maintain various clerical reports concerning office activities and functions
Inputs billing, file maintenance for miscellaneous charges, data, records and information using computers, CRT and Data Terminals word processors, etc.
Performs related work as required.