ACCOUNT CLERK I/COMMUNITY PROGRAMS- FINANCE

Los Angeles County (CA)•Los Angeles, CA

35d

About The Position

The LA County Board of Supervisors recently declared a local state of emergency for homelessness, and the County is working to revise and expand our response to help all who are affected. We are looking for qualified and passionate individuals to help us in the mission of addressing issues like housing, mental health, and substance use. If you are looking for a new career that will directly benefit the population of LA County, this may be the opportunity for you. Department of Health Services Community Programs (Housing for Health for Homelessness) and Office of Diversion and Reentry are seeking qualified candidates to fill a Account Clerk I vacancies related to the homelessness crisis. Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment. During your initial work period ends, you will be assessed on your work performance. This assessment will be weighted 100%. Those who successfully pass the assessment will be considered for permanent appointment as Account Clerk I. ABOUT LOS ANGELES COUNTY DEPARTMENT OF HEALTH SERVICES: The Los Angeles County Department of Health Services (DHS) is the second largest municipal health system in the nation. Through its unified system of 23 health centers and four hospitals - and expanded network of community partner clinics - DHS annually provides direct care for over 500,000 outstanding patients, employs over 23,000 staff, and has an annual budget of over $8.4 billion. Through academic affiliations with the University of California, Los Angeles (UCLA), the University of Southern California (USC), and the Charles R. Drew University of Medicine and Sciences (CDU), DHS hospitals are training sites for physicians completing their Graduate Medical Education in nearly every medical specialty and subspecialty. In addition to its direct clinical services, DHS also runs the Emergency Medical Services (EMS) Agency and the County's 911 emergency response system, as well as Housing for Health and the Office of Diversion and Re-entry, each with a critical role in connecting vulnerable populations, including those released from correctional and institutional settings to supportive housing. For additional information regarding DHS please visit www.dhs.lacounty.gov. MISSION: To advance the health of our patients and our communities by providing extraordinary care. DEFINITION: Performs accounting clerical work in the maintenance of accounting records within a comprehensive established framework of procedures, under general supervision.

Requirements

OPTION I: One year's clerical experience in bookkeeping assisting in the maintenance of a double entry accounting system and associated subsidiary records involving coding transactions and posting and balancing of ledgers, journals, and registers.
OPTION II: One year's clerical experience in the maintenance of financial or statistical records involving the coding, recording, checking tabulations and computation of data and completion of a high school level course in bookkeeping or elementary accounting.

Responsibilities

Performs accounting clerical work in the maintenance of accounting records within a comprehensive established framework of procedures, under general supervision.
A departmental accounting system having approximately 200 appropriation and revenues accounts and cost centers.
A segment of a general accounting system having approximately 2,000 appropriation, fund, proprietary, and revenue accounts and cost centers.
An accounts payable, accounts receivable, or trust accounting system having approximately 5,000 active accounts.
A general accounting system or segment thereof having approximately 100,000 appropriation, fund, proprietary and revenue accounts and cost centers.
An accounts payable, accounts receivable, or trust accounting system having approximately 100,000 accounts.
Serves as a clerical assistant to a higher level in-charge accounting position which has day-to-day responsibility for operation of the accounting system.
Does bookkeeping and associated financial-clerical work, spending a major portion of time performing a variety of tasks involved in maintaining the accounting records of a small general accounting system, or an accounts receivable, accounts payable or trust accounting system.
Performs the work within a comprehensive established framework of procedures; such work involves (1) performing all of the following tasks: sorting, coding, verifying, and filing financial documents, posting by hand, machine or, through the initiation of computer input, to registers and subsidiary ledgers, and balancing to controlling accounts, and (2) performing at least some of the following: locating and tracing both posting and coding errors; listing errors and required adjustments; taking trial balances; assisting in the reconciling of accounts with the Auditor's abstract; compiling prescribed financial-statistical data and preparing highly standardized reports such as sales tax, mileage, and collection reports or other reports reflecting current account balances; and reconciling bank accounts affecting the balances of a large group of funds or revenue accounts and involving a large number of transactions.
Perform other work such as preparing payrolls or requisitions providing that a major portion of the work involves a bookkeeping assignment of the character described elsewhere as needed.
Perform more difficult and complex bookkeeping work under close supervision or within a comprehensive established framework of detailed procedures as needed.
Serve as lead of a group of bookkeeping machine operators as needed.
Does inventory control work of a strictly clerical nature spending full time in maintaining a large scale system of stock and equipment accounts and performing associated work within an established framework of procedures; such work includes: checking and coding documents reflecting stock and equipment transactions, posting such transactions to stock and equipment ledgers manually, by bookkeeping machine or through the initiation of computer input, verifying the accuracy of stock and equipment accounts by balancing to receipts, issues, invoices, and statements of physical inventory and reconciling to the Auditor's property listings, reporting unexplained discrepancies to superiors, and preparing statistical reports reflecting inventory operations.
Perform incidental tasks such as preparing requisitions, receiving reports or other documents such as those describing equipment or consigning equipment to surplus as needed.
Participates in routine office and field checks of departmental installations to verify the clerical accuracy of accounting documents they submit such as petty cash collection reports, cash register receipts, and golf course starter sheets; checking procedures are well established and closely supervised and only a few kinds of transactions affecting a small number of accounts are examined; such work involves: checking clerical accuracy of postings and totals on reports, verifying postings with supporting documents; determining whether prescribed procedures have been followed, and listings discrepancies and required corrective action and tracing errors to their source.
Performs office machine operating work which may require the skilled use of desk calculators, bookkeeping machines, adding machines and typewriters.
Routinely access such office equipment as video display terminals, word processors, or personal computers to input data, perform computations, or produce documents not requiring the formatting or programming of such equipment as needed.