Academic Services Business Assistant

Yukon Public Schools • Yukon, OK

13h • Onsite

About The Position

This position works under the direction and supervision of the Executive Directors of Academic Services. The candidate who fills this position must maintain a variety of department records, demonstrate proficiency in financial and office software, have the ability to organize and maintain multiple ongoing projects, and have exceptional customer service skills. Reports to the Executive Director of Elementary Academic and/or the Executive Director of Secondary Academic.

Requirements

• High School Diploma
• 3 or more years of experience working in a professional office setting
• Demonstrate working knowledge of basic office procedures, basic accounting, typing, and a variety of computer applications (e.g., Word, Excel, PowerPoint, etc.)
• Command of the English language, both written and verbal.
• Perform difficult, complex, and confidential responsible clerical and secretarial work independently and effectively.
• Such an alternative to the above qualification as the Executive Directors of Academic Services may find appropriate and acceptable.

Responsibilities

• Plans, organizes, and performs administrative support functions related to activities and operations of the Academic Services office.
• Assist with purchasing and maintaining financial records for district funds (bond, general, and federal).
• Provides support and assistance to gifted education program coordinator.
• Works collaboratively with site librarians to ensure site resources are received in a timely manner.
• Maintains protocols related to district inventories related to academic services, as well as bond, general, and federal funds.
• Assists with professional development records, including but not limited to site and district plans, sign in sheets, and Vector Training.
• Receives academic services, deliveries, and communicates with coordinators and sites accordingly.
• Willing to work collaboratively within the team to ensure the needs of students, teachers, and administrators are met in a timely manner.
• Perform other duties and responsibilities as assigned by the Executive Directors of Academic Services.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED