Academic Services Administrator

University of South Florida•Tampa, FL

4d•$56,000

About The Position

The Academic Services Administrator (ASA) provides high-level administrative support that is directly related to the academic mission of the Judy Genshaft Honors College. The ASA role is involved in a wide range of administrative duties, supporting faculty instruction, maintaining academic standards, and keeping accurate records. This role requires extensive knowledge of university, college, and department policies and procedures, as well as the ability to interpret and apply them in support of faculty and staff. The ASA role reports to the Dean and provides direct assistance to both the Dean and Associate Deans. In this capacity, the ASA coordinates with staff and student assistants and serves as a liaison with other academic and administrative departments across the university regarding academic programs. This position involves administrative and analytical work that directly supports the university's academic mission. Key responsibilities include coordinating calendars and events across the college, managing faculty access to instructional platforms, maintaining faculty documents including syllabi and credentials, building class schedules, facilitating faculty communications, and ensuring correct and current administrative records.

Requirements

This position requires a Master's degree in education or a field of study related to the academic program, or a Bachelor's degree in those same fields with a minimum of two years of experience.
Degree Equivalency Clause: Four years of direct experience for a bachelor’s degree.
Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.
SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:
(a) Two years of direct experience for an associate degree;
(b) Four years of direct experience for a bachelor’s degree;
(c) Six years of direct experience for a master’s degree;
(d) Seven years of direct experience for a professional degree; or
(e) Nine years of direct experience for a doctoral degree
Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.
Minimum Qualifications that require a high school diploma are exempt from SB 1310.

Responsibilities

Manage academic course scheduling in Banner and OASIS, including holiday, afterhours, and study abroad schedules.
Create and maintain course lists, faculty contact lists, and support the course proposal for course scheduling.
Coordinate faculty access to academic systems; ensure course visibility, accuracy, and compliance with academic deadlines.
Maintain the dean’s calendar and serve as the dean’s primary liaison among faculty, staff, students, and campus and external partners.
Prepare meeting agendas, record and distribute minutes, and track follow-up action items.
Coordinate with the associate deans, communications director, and other appropriate administrators to communicate academic schedule updates, Honors announcements, and operational information to faculty, staff, and students via approved platforms.
Collect, organize, and maintain faculty credentials, resumes, syllabi, and required academic documentation.
Support accreditation and compliance efforts by producing reports and required documentation.
Collaborate with marketing to review and edit course descriptions and support promotion of low-enrollment courses.
Provide the associate dean with summaries regarding course offerings and enrollment patterns for planning purposes.
Coordinate building access, room access requests, and space records.
Maintain accurate digital space surveys and records, updating changes as occupants relocate.
Support onboarding and orientation of faculty and staff, including materials preparation, access coordination, and event logistics.
Coordinate office, classroom, and art supplies to ensure instructional readiness.
Support affiliate faculty with technology, Canvas, accessibility, and instructional needs.
Coordinate guest passes, parking requests, and logistics for college, Honors, Board of Trustees, and JGHC meetings and events.
Maintain organized digital files and records in accordance with university and accreditation standards.