Academic Records Specialist

Simpson University • Redding, CA

307d • $20 - $25

About The Position

This position is key to the maintenance of Simpson University's academic records. The Academic Records Specialist is responsible for the transfer credit evaluation process, maintains the Colleague Degree Audit system, audits graduation agreement files, verifies accuracy of transcripts, and performs miscellaneous and varied tasks that support the record keeping and daily activities of the Registrar's office, as well as coordinating all the functions related to each graduation ceremony.

Requirements

• Bachelor's degree required.
• Minimum one year experience working with students in an academic setting, preferably in a Registrar's Office, Advising Center or related student support office.
• Minimum of three years' supervisory/management experience in a related field.
• Knowledge of and experience handling official student records.
• Proficiency in institutional database applications (e.g. Colleague, WebAdvisor, etc.) and willingness and aptitude to learn other data management programs adopted by the University, as needed.
• Proficiency in Microsoft Office applications.
• Ability to maintain confidentiality of information, data, and records.
• Ability to effectively manage multiple priorities and deadlines.
• Knowledge of the Family Educational Rights and Privacy Act (FERPA).
• Ability to work effectively within a team and with other departments of the University.

Responsibilities

• Evaluate and assign course equivalencies to external course(s) based on faculty approved rationale statements; obtain faculty feedback and recommendations as needed.
• Manage the transfer evaluation process and posting of test scores (CLEP, AP, IB, etc.).
• Implement and oversee the PLA evaluation for the Adult Studies program.
• Collect, maintain, and evaluate the accuracy of all current and past student academic records including, but not limited to, transferring records from previous student information systems (CMS) into Colleague.
• Maintain articulation agreements with other institutions; assist with creation of agreements as needed.
• Assist with creation of credit worksheets and 4-year plans.
• Evaluate student records at the end of each term to determine academic status and dean's list designation; communicate the students placed on academic status with the appropriate staff and faculty.
• Implement the degree awarding process at the end of each semester; post degrees, oversee diploma printing and distribute diplomas.
• Process requests for diploma reprints and notarizations.
• Audit graduation agreement files and communicate outstanding requirements, advise graduating students in collaboration with their faculty advisor or program staff.
• Process transcript requests that require special attention; submit conversion issues to IT department for correction.
• Maintain and manage the electronic degree audit system in the student information system, updating programs annually and entering program substitutions.
• Oversee planning of the graduation ceremonies. Organize, plan, and execute processes relating to student participation in graduation and commencement.
• Maintain inventory of commencement supplies and diplomas.
• Assist with Catalog Review.
• Serve as a Designated School Official (DSO) for Department of Immigration.
• Advise International Student on Federal regulations and Requirements regarding VISA status.
• Assist Administrative Support Staff, Assistant Registrar and Academic Advisor as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: Bachelor's degree