Academic Programs and Data Associate

Beta Academy•Houston, TX

56d•Onsite

About The Position

The Academic Programs and Data Associate supports the smooth operation of academic programs and data management systems across Beta Academy. This position is responsible for organizing and maintaining academic materials and curriculum, managing data entry and reporting processes, and providing training and technical support to teachers and staff. Through accuracy, organization, and proactive communication, this role ensures academic programs run efficiently and data-driven decision-making is fully supported.

Requirements

Organization: Manages multiple academic systems, materials, and data sources efficiently.
Attention to Detail: Ensures accuracy in data entry, reports, and inventory management.
Technical Proficiency: Uses academic data systems confidently (DMAC, MAP/NWEA, IOWA, Clever, Skyward, Cambium, Edgenuity).
Communication: Provides clear, professional, and supportive communication with staff.
Collaboration: Works effectively across departments to support academic and data operations.
Service Orientation: Demonstrates a responsive and positive attitude toward staff needs.

Responsibilities

Oversee curriculum logistics, orders, and inventory for all grade levels.
Communicate with vendors and manage quotes, POs, packing slips, and budget codes.
Enter and maintain all instructional materials and resources within eta Beta Academys Instructional Materials Management System (Insignia), ensuring all items are cataloged accurately by subject, grade level, and barcode.
Monitor and reconcile inventory within Insignia to maintain real-time accuracy and compliance with state and district inventory requirements.
Troubleshoot staff access to educational applications and online curriculum through Clever (Single Sign-On), ensuring smooth login and roster functionality.
Manage and process curriculum purchase orders in Skyward, including assigning correct curriculum budget codes and coordinating with the Business Department for approvals and payments.
Navigate the Educational Materials Allotment and Textbook (EMAT) system to support instructional materials ordering, tracking, and reporting in accordance with TEA guidelines.
Collaborate regularly with the Business Office team to ensure curriculum purchases align with budget allocations and financial compliance standards.
Demonstrate strong budget awareness by strategically managing curriculum orders, maximizing existing resources, and preventing duplicate purchases through effective tracking and communication.
Lead and organize a curriculum logistics team at each campus to assist with the receipt, unpacking, data entry, and timely distribution of curriculum and instructional materials.
Maintain detailed tracking systems for all orders to ensure curriculum materials are delivered, entered, and distributed on schedule for each grading period and school year.
Provide training and support for teachers and staff on proper inventory procedures and curriculum material use to maintain accountability and extend the lifespan of instructional resources.
Document any damage to curriculum or materials and maintain clear audit trails.
Load rosters into online platforms (e.g., MAP/NWEA, IOWA, DMAC, etc.) and maintain student demographics.
Organize academic events such as Business Day, Lemonade Day, Science Fair, and manage related logistics.
Maintain a clean, organized curriculum room and ensure accurate inventory labeling and processing.
Support the Dean of Academics during assessment windows to ensure testing logistics are
Enter and manage student enrollment, withdrawal, and performance data in NWEA MAP, Clever, Skyward, and other academic platforms as needed.
Maintain Title I, TIA, and campus performance data accuracy, generating regular and ad-hoc academic data reports as requested by the Chief of Academics and Dean of Academics.
Download, organize, and present assessment and performance data clearly using charts, graphs, and spreadsheets to make information accessible and actionable for teachers, campus leaders, and academic leadership.
Assist with academic data entry into PEIMS as needed. (e.g. HB1416, RTI/MTSS, etc.)
Support teachers and campus leaders with access to assessment and data systems (MAP/NWEA, IOWA, DMAC, Cambium), including troubleshooting login or roster issues.
Compile and prepare summary data for Board of Directors reports and high-level presentations in collaboration with the Chief of Academics and Dean of Academics.
Track and calculate metrics used to determine teacher eligibility for Betas Red Star Teacher Incentive Program and other performance-based awards.
Verify that data exports and uploads between systems (Skyward, Clever, Cambium, MAP) function accurately and reflect current student enrollment and rosters.
Collaborate with district and campus staff to ensure all data collection, reporting, and analysis processes meet state, federal, and internal compliance standards.
Serve as a key support partner to the Dean of Academics and Principal in organizing and executing all campus and district assessments, including STAAR, MAP/NWEA, AR/STAR, and interim benchmarks.
Assist with testing logistics to ensure smooth, compliant administration, including materials preparation, secure test ticket printing, roster verification in Cambium and other platforms, and technology readiness.
Support the District Testing Coordinator and Dean of Academics by helping implement required accommodations and ensuring compliance with TEA testing guidelines.
Attend all required assessment and compliance trainings to remain current on state and district testing regulations and best practices.
Coordinate with campus staff to prepare and distribute testing materials, confirm student rosters, and troubleshoot access or technical issues before and during testing windows.
Maintain organized digital and physical records of testing materials and participation data to support state and internal reporting.
Recognizes problems and impediments and reports them promptly with options for solutions to the Dean of Academics and Chief of Academics.
Adheres to and enforces board policy, school guidelines, and administrative directives.
Read and comply with the Procedures Manual, Employee Handbook, Scholar Handbook, and Betas Code of Conduct.
Establishes and maintains professional and cooperative working relationships with all stakeholders: parents, scholars, staff, neighbors, and partners.
Promotes and maintains a positive and effective school climate by ensuring that all interactions are prompt, efficient, helpful, and friendly.