Academic Program Specialist - Kate Tiedemann School of Business and Finance

University of South Florida•Tampa, FL

44d

About The Position

Position Summary: This position typically reports to the Academic Services Administrator of an academic department, school or college, but may also report to a Department Chair or other academic administrator. This is specialized administrative work in program implementation that is performed under general supervision. The Academic Program Specialist will perform a wide variety of office and clerical duties of medium complexity. This position may assign work to or supervise student or temporary (OPS) employees. To fulfill the job requirements, employees assigned to this class title must be able to do inquiries, queries and standard reports from university systems such as OASIS, Xitracs, FAIR, Archivum, PowerBI and internal Microsoft Access databases and must be able to produce documents using word processing and spreadsheet software.

Requirements

This position requires a high school diploma or equivalent, with four years of experience in office or administrative positions.
Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

Responsibilities

Provide support to the Academic Services Administrator with all day-to-day operations of the department/school.
Responsible for all copy of exam materials, class materials, and grading exam scantrons
Check department course schedules against schedules in Oasis and flag any discrepancies for academic services administrator.
Update faculty door signs with courses and office hours each semester.
Track and initiate purchase of copy paper and other office supplies.
Assist with any purchase or travel requests, including professors travelling with students. This can include helping students with travel requests or booking transportation.
Assist any candidate or outside guest with travel arrangements and reimbursements.
Assist with planning workshops, retreats and school meetings, including room/venue coordination, catering, and purchasing requirements for these functions.
Coordinate and schedule advisory board meetings.
Responsible for updating and maintaining any databases utilized by the school.
Update department directory
Collaborate with the college’s communications and marketing team to update webpages and print materials for the school.
Uploading and updating content on monitors outside school, including calendar updates and faculty slides.
Assist with and backup to the Academic Services Administrator in submitting employment requests with supporting documentation
Assist with textbook orders and faculty/adjunct requests for desk copies, online access to instructor resources, etc.
Request and save syllabi each semester
Remind faculty of grade submission dates and track submissions
Request and save updated VITA of all faculty
Assist with and backup to the Academic Services Administrator Faculty Searches with administrative Duties
Perform other administrative and analytical duties supporting the academic mission of the school and college, as needed.