Academic Program Coordinator

Penn State University-posted 4 months ago

$42,000 - $61,000/Yr

University Park, PA

Educational Services

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Penn State Harrisburg is seeking applicants for the position of Academic Program Coordinator. This position will collaborate with faculty, staff, and students within an academic unit or department to ensure the effective development and delivery of courses; responds to program inquiries from students or prospective students; recommends solutions related to university policies, procedures, and systems; evaluates and prepares student and course data related to degree requirements, academic actions, course section attributes and scheduling; monitors program budget and financial activities; coordinates and plans program related events including orientations, receptions, and workshops; provides consultation and interpretation on academic and records policies. This is a FTE position at 83.3%. Penn State benefits are included.

Communicate with faculty, staff, advisers, parents, and students; respond to inquiries related to individual courses, degree requirements, or the overall academic program
Prepare and maintain student files; monitor graduation requirements; assess and track degree audits and ensure accuracy of degree requirements
Facilitate the process for reviewing requests and updating student course/program changes; process grade change forms, add, drop, and registration forms
Collaborate with faculty and department leadership to forecast course/certificate enrollment; retrieve, compile, and analyze course data; assess classroom space and instructor requirements; plan, schedule, and finalize sections, classrooms, and exams; respond to course availability and enrollment inquiries; order textbooks
Coordinate and implement policies, procedures, and activities pertaining to student records across a department or assigned academic program
Coordinate scholarship, assistantship, and fellowship data and funds; prepare award letters, notify donors, monitor expenses, and prepare and analyze financial reports; assign and monitor teaching assistant class assignments
Communicate with students to promote program-specific opportunities, including workshops, organizations, internships, and career development opportunities; collaborate with faculty and program staff to develop marketing materials
Prepare, review, and submit faculty senate petitions
Coordinate faculty affairs processes including promotion and tenure, sabbatical leave, and non-tenure track promotions; prepare, track, and submit review documents; consult faculty on processes and procedures in order to facilitate timely submissions and ensure compliance with academic policies
Plan and coordinate events including orientations, summer days, prospective student visits, open houses and other program events; arrange volunteer schedules for events
Monitor program budget including tracking purchases, approving expenditures, and generating financial reports
Create and maintain databases; compile academic data and prepare reports for department leadership related to enrollment data, student progress and experience, and accreditation information
Coordinate student rating surveys
Assist with department or program website; review content and ensure that information is accurate
Coordinate and plan graduation receptions; assist with logistics including venues, invitations, and itineraries
Coordinate the hiring process for program part-time employees

Minimum Education: Associate's Degree
Minimum Experience: 4+ years of relevant experience
Equivalency: An equivalent combination of education and experience accepted

Penn State benefits are included

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