Academic Program Coordinator

University of Georgia • Athens, GA

66d

About The Position

This position provides administrative support to the Director of Graduate Studies and Undergraduate Teaching Coordinator and collaborates with the Business Office for associated tasks. Additionally, this position provides student academic advising by meeting with students to recommend courses for upcoming semester.

Requirements

• Bachelor's degree in a related field or equivalent.

Nice To Haves

• Master's degree.
• Prior professional advising experience.
• Prior course scheduling and academic programs support.
• Knowledge of the University's rules, regulations, policies, and procedures pertaining to student degree completion.
• Effective problem solving and interpersonal communication skills.
• Ability to establish and maintain effective working relationships.
• Ability to interpret policies and procedures and communicate these effectively to students and faculty.

Responsibilities

• Provide administrative support to Director of Graduate Studies and Undergraduate Teaching Coordinator.
• Manage student records, admissions, and program acceptance using UGA and Graduate School systems.
• Prepare graduate assistantship offer letters and manage related fee/tuition charge entries in consultation with the Business Manager and Department Head.
• Organize data for undergraduate and graduate program assessment.
• Work with Director of Graduate Studies to maintain and update the Graduate Student handbook.
• Serve as a resource to graduate students on departmental and Graduate School procedures and policies.
• Work with the Undergraduate Teaching Coordinator/ Director of Graduate Studies on course schedules, to ensure all courses are entered into the course scheduling platforms and create any research sections, special courses, thesis and dissertation research and writing courses, and other courses as needed.
• Provide PODs and other clearances and clear academic holds for student registrations.
• Enter new departmental courses and course changes into CAPA and work with Director of Graduate Studies and Undergraduate Teaching Coordinator to provide updates to majors and degree programs in PARC.
• Coordinate MOUs for student internships for undergraduate students.
• Assist with department course evaluations.
• Manage departmental scholarship application process and summarize for evaluation and notification.
• Manage applications and submission of college and graduate school awards including travel awards, fellowships and scholarships.
• Coordinate planning and execution on undergraduate and graduate academic activities.
• Meet with students to recommend courses for upcoming semester, prepare advising forms, answer student questions, direct students to campus resources.
• Interaction with and routine participation in advising events (e.g. workshops, Orientation for assigned students), and CAES advisor meetings.

What This Job Offers

• Job Type: Full-time
• Industry: Educational Services
• Education Level: Bachelor's degree