Pennsylvania State University-posted 9 months ago
$38,300 - $55,500/Yr
Entry Level
State College, PA
Educational Services

An Academic Program Coordinator is being sought to be the primary point of contact for all graduate program matters of the Department of Philosophy in the College of the Liberal Arts. This role is great for individuals looking for variety in their next career move, along with the opportunity to provide high-level support to the Director of Graduate Studies, the faculty, and graduate students of the department. A significant amount of tracking of data is also involved in this role as the Academic Program Coordinator will manage and maintain graduate student academic and some budget records. The Academic Program Coordinator will utilize organizational and multitasking skills to complete this position's responsibilities.

  • Managing enrollment and registration processes
  • Monitoring and tracking graduate student academic progress
  • Coordinating and scheduling appointments related to graduate student milestones: candidacy, comprehensive examinations, dissertation proposals, and defense examinations
  • Preparing new and renewal appointments of graduate assistantship or fellowship
  • Tracking graduate student departmental and external funding
  • Managing admissions and recruitment processes, including creating and maintaining complete applicant files, fielding questions regarding the program and admissions, and planning aspects of the annual recruitment event
  • Managing the approval and tracking process for graduate student conference travel and expense reimbursements
  • Creating and maintaining spreadsheets to collect and analyze financial and student data for internal and external reporting
  • Responding to and problem-solving inquiries regarding program and University policies and procedures
  • Providing back-up support to others on the administrative team as needed
  • Minimum of a High School Diploma or General Equivalency Diploma (GED)
  • Two years of relevant experience, or an equivalent combination of education and experience
  • Professional experience working with data and using Microsoft Excel (or similar software)
  • Demonstrated ability to be detail-oriented
  • Proven creative problem solver
  • Excellent interpersonal and written and verbal communication skills
  • Medical, dental, vision, and retirement plans
  • 75% tuition discounts (including for a spouse and dependent children up to the age of 26)
  • Generous vacation and sick time
  • 15 paid holidays/campus closure days
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