Academic Program Administrator, PharmD Co-Curricular Programs

University of Southern California•Los Angeles, CA

65d•$72,000 - $79,000

About The Position

The USC School of Pharmacy is seeking an Academic Program Administrator to join its Office of Academic Affairs. Reporting to the Assistant Dean of Curriculum, the Academic Program Administrator will manage the PharmD program co-curricular programs and activities. The ideal candidate will manage processes for tracking of engagement with and notifying students of attainment of co-curricular, Areas of Concentration (AoC) and Trojan Areas of Concentration (TrAC) requirements; evaluates activities for compliance with stated program objectives and quality improvement; oversees program operations and administratively addresses the needs of the program; supports coordination of summer bridge program for Trojan undergraduate to Pharm.D. pathway students; is a liaison to TrAC faculty leads and curriculum committee; supports aligned curricular needs at the discretion of the Associate Dean of Curriculum.

Requirements

Minimum Education: Bachelor's degree. Combined experience/education as substitute for minimum education
Minimum Experience: 3 years. Combined experience/education as substitute for minimum experience
Minimum Field of Expertise: Experience managing learning programs for adults. Proven ability to build and maintain positive relationships with stakeholders. Demonstrated experience in management/leadership roles, building and maintaining relationships with domestic and international stakeholders. Proven budget oversight and planning experience. Outstanding interpersonal, oral, and written communication skills, with exemplary attention to detail. Experience in higher education and/or customer service. Proven ability to plan, implement, and coordinate program logistics. Demonstrated database/data entry experience. Proven project management and problem solving skills, able to handle multiple timelines, changing priorities, and fluctuating workloads.
Possess a highly professional demeanor.
Ability to work with diverse student populations.
Must be able to plan and execute duties, activities, and responsibilities with little supervision.
Strong interpersonal and problem solving skills.
Strong verbal and written communication skills.
Strong organizational and time-management skills with the ability to manage multiple priorities.
Proficient with Microsoft Office Suite and willingness to learn new technologies.
Work independently and interact effectively and cooperatively with team members.
Participate in professional development and training activities.
Strong leadership skills demonstrating ability to direct and influence colleagues of all levels.
Productive and quality-improvement oriented worker capable of independent decision making, and complex problem solving.

Nice To Haves

Masters (Bachelor's Degree - minimum qualification).
Formal training or academic degree in student support or learning technology in higher education.
Experience in supporting faculty and students in a higher education setting.
Administrative knowledge and hands-on experience with learning management systems, such as Brightspace, and student information systems.

Responsibilities

Manages the day-to-day administration of the PharmD professional skills and attitudes development programs, addresses program-related questions and resolves problems.
Develops and maintains relationships with faculty, students, and staff, orienting them to the co-curricular structure and systems.
Collaborates with faculty to manage integration of co-curricular activities in courses.
Manages resources and uses formal processes to analyze data and assess the achievement of student and program outcomes in development of professional skills and attitudes.
Supports integration and maintenance of co-curricular information and tracking with current learning management system.
Supports the planning and development of the co-curricular program objectives, activities and the utilization of online platforms for tracking of student compliance.
Updates and administers program operating and administrative policies and procedures.
Identifies, assesses, and develops policy revisions for the co-curriculum for review by the Associate Dean.
Stays up to date with ACPE accreditation standards, and AACP trends with regard to professional development activities in pharmacy curricula.
Develops reports of programs and student progress as required for accreditation.
Supports development and coordination of the summer bridge program to transition USC undergraduate pathway students to the Pharm.D. program.
Provides reports on student and program performance to the Associate Dean of Curriculum and the Curriculum committee.
Supports curricular programmatic requirements including, but not limited to, OSCEs, IPE events, advocacy events.
Additional related duties/projects as assigned.
Supports the continued development and coordination of the TrACs by communicating regularly with TrAC faculty leads, managing students' progress toward TrAC requirements, and managing co-curricular program requirements for TrACs.
Drafts and or generates relevant communication items and coordinates the distribution of co-curricular program requirements to students, faculty, staff, organizations and partners involved in the curricular programmatic required activities and overall program.
Consult with Associate Dean of Curriculum and faculty members on best practices to align with programmatic needs