Academic Operations Coordinator

Seattle University

114d • $50,000 - $58,000

About The Position

Seattle University is seeking an Academic Operations Coordinator to support the College of Science and Engineering (CSE) in various operational tasks. This full-time position is hybrid eligible and requires a commitment to the university's Jesuit values, emphasizing diversity, collaboration, and ethical integrity. The coordinator will play a crucial role in course scheduling, enrollment support, curricular initiatives, scholarship coordination, facilities management, and outreach efforts. The position is designed for individuals who can work effectively with diverse stakeholders and demonstrate strong critical thinking skills.

Requirements

• Bachelor’s degree.
• Minimum of two years relevant experience or an equivalent combination of education and experience.
• Demonstrable capability for collaborative and successful working relationships with diverse stakeholders in an academic environment.
• Strong critical thinking skills.
• Proficiency in Microsoft products including Word, Excel, Teams.
• Attention to detail and ability to recognize discrepancies in information.

Responsibilities

• Support scheduling and enrollment process of all courses in the College of Science and Engineering (CSE), working with department chairs, program directors, senior administrative assistants, and the Office of the Registrar.
• Maintain master schedule of courses for CSE.
• Provide training for new staff and faculty on scheduling software, processes, and forms.
• Provide scheduling coverage for departments in absence of a department senior administrative assistant.
• Conduct an annual lab fee audit with departments, budget office and student financial services.
• Support the college in transition to semesters and other curricular initiatives.
• Maintain list of deadlines and deliverables related to curricular initiatives and assist in meeting those deadlines.
• Facilitate communication between departments inside and outside CSE related to curricular initiatives.
• Manage CSE policies and procedures.
• Establish and maintain online scholarship forms.
• Coordinate all communications and award notifications for limited scholarships.
• Receive and organize applications for limited scholarships.
• Coordinate with student financial services to verify applicant financial availability.
• Maintain inventory of spaces occupied by CSE.
• Work with departments and facilities to assign office space for faculty and staff.
• Assist in prioritizing facility requests for CSE and serve as contact as needed.
• Support college outreach initiatives including mentoring and early arrival programs.
• Perform other duties as assigned that are critical to the success of the unit.

Benefits

• Three different medical plans.
• Dental and vision insurance programs.
• Life, short & long-term disability coverage.
• Up to a 10% employer contribution for retirement benefits.
• 100% paid tuition benefits for the employee and dependents.
• Subsidized transportation benefit.
• Wellness program with free access to an onsite fitness facility.
• Generous holiday schedule, including a paid Holiday break closure in December.
• Vacation and paid sick leave.
• Paid community service leave.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Bachelor's degree