Academic Financial Specialist

Arizona State University • Charlotte, NC

1d

About The Position

The Polytechnic School (TPS) in the Ira A. Fulton Schools of Engineering is seeking to fill the position of Academic Financial Specialist. Under general supervision, this position will perform work of considerable responsibility in administering business operations functions in a complex academic unit with instructional and research emphasis. This position will be primarily responsible for faculty/student travel processing, faculty/student purchases, reimbursements, and deposits. They will also be involved with financial processing in the ASU Foundation Workday. The successful candidate must be skilled in maintaining effective working relationships among a diverse population including faculty, staff and students, be able to provide excellent customer service, skilled in handling purchasing and travel matters, have the ability to manage multiple project simultaneously and work with short deadlines as well as work effectively in an environment subject to quickly changing priorities and, at times, a heavy workload.

Requirements

• Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
• Must be skilled in maintaining effective working relationships among a diverse population including faculty, staff and students
• Be able to provide excellent customer service
• Skilled in handling purchasing and travel matters
• Have the ability to manage multiple project simultaneously and work with short deadlines as well as work effectively in an environment subject to quickly changing priorities and, at times, a heavy workload.

Nice To Haves

• Demonstrated knowledge of the principles of exemplary customer service through actively listening and responding to every inquiry; taking ownership and resolving each concern or problem as appropriate; exhibiting professionalism and expertise in every interaction and engaging in professional development to meet expectations for service excellence.
• Experience in using Concur travel system.
• Experience in using ASU Foundation Workday processes.
• Experience in using Workday and SunRISE.
• Experience working effectively and collaboratively with faculty, staff and students.
• Experience in planning and establishing priorities.
• Demonstrated knowledge of financial administration principles and practices.
• Experience exercising judgment, making decisions, setting priorities, interpreting policies and procedures, working independently and communicating effectively.
• Experience in developing and maintaining cooperative working relationships both within and across organizations.
• Experience in working effectively in a fast-paced, dynamic environment subject to quickly changing priorities and short deadlines.
• Experience in using Microsoft Office applications (Excel, Word, PowerPoint, and Outlook) and Adobe Sign.
• Experience in using sound judgment and critical thinking.
• Evidence of effective communication skills.

Responsibilities

• Manage a centralized School email for incoming purchase and reimbursement requests, routing for appropriate approvals and verifying accounts used.
• Process travel requests and travel expense reports by reviewing supporting documentation for compliance with TPS, Fulton Schools of Engineering and ASU policies
• Process purchase of supplies, services, and equipment with the use of P-card and prepare Workday documents (requisitions and expense reports) in accordance with established procurement and financial policies. This includes simple and complex reimbursements.
• Review documentation for completeness and seek account approval.
• Monitor the business office's front desk. This includes overseeing placed orders and resolving issues through problem-solving and follow-up.
• Prepare invoices for external partners and process deposits in WorkDay.
• Participates in internal and external audits by responding to requests for presentation of supporting files, documents, and other associated media from external and/or internal audit staff
• Process Supplier Invoice Requests in ASU Foundation Workday system.
• Distribute expenses as directed among accounts to ensure accurate accounting of the use of funds; performs account reconciliations.
• Initiate financial documents to ensure proper recording of expenses.
• Assists management with management reports, such as Workday transaction reports, and class teaching schedules.
• Assists in the implementation of procedures for the daily operations of assigned functions according to established policies; prepares and updates desk manuals.

Benefits

• Working at ASU has outstanding benefits that include: health, dental and vision insurance plans; ASU/UA/NAU tuition reduction for the employee and qualified family members; life insurance and disability programs; sick leave and holidays; state and optional retirement plans; access to ASU recreation and cultural activities, and more.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level