Academic Department Manager for Child Studies and Neuroscience

Santa Clara University • Santa Clara, CA

1d • $28 - $34 • Hybrid

About The Position

As part of the College of Arts and Sciences, the Academic Department Manager for the Child Studies department and the Neuroscience program (50% for each) provides administrative, operational, and project management for the department. Supporting and reporting to the rotating faculty chair of the department, the Academic Department Manager is an administrative position that normally receives little to no instruction on day-to-day work, receives only general instruction on new assignments and determines methods and procedures on new assignments. This position must be able to use several sophisticated management systems, including Workday HRIS, Workday Finance, and Workday student systems on an almost daily basis to manage department operations, department curriculum, student advising, student events, faculty/department events, programs, student employees, department communications, department budgets, and facilities/infrastructure. The Academic Department Manager resolves complex issues, exercising judgment within defined university and College procedures and practices to determine an appropriate course of action based on the needs of the department. The position will often consult with various campus offices, including the Office of the Registrar, Accounts Payable, Human Resources, Bon Appetit, Facilities, and Campus Safety and must build good relationships via written and oral communications. This position is responsible for supporting the department’s administrative and financial management needs while also supporting the overall activities of the department and is eligible for a hybrid work schedule, as approved by the department chair.

Requirements

• Demonstrated knowledge of Microsoft Office suite.
• Demonstrated knowledge of Google platform tools.
• Familiarity with Apple or Windows operating systems.
• Strong organizational and problem-solving skills required.
• Excellent written and verbal communication skills required.
• Demonstrated computer skills including MS Office, Excel, Powerpoint), Google Drive.
• Willingness to learn and master Workday HRIS, Workday Finance and Workday Student.
• Ability to maintain a high level of confidentiality.
• Ability to take initiative and work independently as well as function well in a team environment.
• Ability to handle detailed information with a high degree of accuracy.
• Ability to prioritize, multitask, meet deadlines, and handle stressful situations with tact and sensitivity.
• Demonstrated ability to work cooperatively with others and maintain relationships with internal and external clients.
• Must demonstrate high energy, flexibility and a willingness to work as a team player in an organizational environment.
• Ability to analyze budget reports, monitor expenses, and make recommendations to department chair.
• Three administrative or student services work experience, preferably in a higher education environment.

Nice To Haves

• Knowledge of content management systems and databases preferred.
• Understanding of, and appreciation for, the principles of Jesuit education preferred.
• Bachelor’s degree preferred.

Responsibilities

• Financial management
• Office Management (Administrative Support & Record Management)
• Management of Academic Course Scheduling
• Student Services Support
• Coordinate Faculty & Student Hiring Process
• Programming and Event Coordination
• Technology Support
• Other appropriate duties as assigned by first- or second-level supervisor.

Benefits

• Full benefit package available. See scu.edu/hr/benefits for more details.
• Santa Clara University offers a comprehensive benefits package for benefit eligible employees with programs and resources designed to promote and sustain personal health care, well-being, and the financial objectives of our employees and families. Visit our benefits page for more information.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level