Academic Department Coordinator (History)

Amherst College•Amherst, NY

2d•$27 - $30

About The Position

Amherst College invites applications for the Academic Department Coordinator (History) position. The Academic Department Coordinator (History) position is full-time (30 hours per week) for 42 weeks and part-time (20 hours per week) for 10 weeks over the summer. The expected salary range for this job opportunity is: $27 - $30/hour. The salary offered will vary based on a number of factors, including but not limited to relevant education, training, and experience, tenure status, and other nondiscriminatory business considerations. Amherst College is pleased to provide a comprehensive, highly competitive benefits package that meets the needs of staff and faculty and their families. Click here for Benefits Information . Provides comprehensive administrative support in all areas of operation for the History Department. Performs a wide range of detail-oriented tasks in a fast-moving environment. The administrative support areas include: faculty support; curricular support; event management; budget support, financial transactions and student employment coordination; communications and office management. Summary of Responsibilities: Administrative Support in Carrying out Programs’ Business ● Support the chairs and program faculty in both programs in carrying out programs’ business according to the academic calendar ● Coordinate and attend programs’ meetings, prepare relevant materials, and take meeting minutes, as appropriate ● Assist with the programs’ external reviews (including self-study) ● Coordinate programs’ annual prizes and fellowships for majors Curricular Support ● Update course information in the Course Catalog, CPI/EMS, and Workday ● Assist with course logistics, including course materials and field trips ● Assist students and faculty with majors’ records ● Assist with thesis and capstone logistics ● Communicate between the program and the registrar’s office regarding courses, majors, graduating seniors, annual prizes, and other academic matters ● Outreach and coordination with faculty offering courses for the programs Event Management ● Assist with the planning and execution of events: Coordinate venues, receptions, and publicity for departmental events ● Coordinate honoraria, travel reimbursements, ground transportation, and accommodations for guest speakers Budget Support, Financial Transactions, and Student Employment ● Administer and track expenses for program and gift accounts; reconcile monthly expenses; and monitor balances in Workday ● Process purchase orders, invoices, and reimbursements ● Monitor budgets in collaboration with the programs’ chairs and director of academic finance ● Coordinate and maintain student employment and casual hiring Communications and Office Management ● Maintain programs’ website and electronic files ● Coordinate the schedules of and stock supplies (including printers) in common space(s) ● Serve as the liaison between the programs’ and diverse community of students, faculty, and staff across campus, Five College community, and the public ● Maintain a welcoming, inclusive, and respectful study and work environment

Requirements

High School Diploma or equivalent
1 to 3 years of related experience
Strong written and verbal communication, interpersonal, time-management, organizational, and customer-service skills
Ability to take initiative, work independently, and work collaboratively
Demonstrated high level of attention to detail
Sensitivity to issues of confidentiality
Familiarity with Google Workspace and/or Microsoft Office (or similar platforms)
Commitment to working in a welcoming and inclusive community
Successful completion of required reference and background checks
An acceptable criminal offender records information (CORI) check

Nice To Haves

Associate’s degree
Three years or more of related experience at a higher education institution
Experience working with Workday or other ERP software

Responsibilities

Support the chairs and program faculty in both programs in carrying out programs’ business according to the academic calendar
Coordinate and attend programs’ meetings, prepare relevant materials, and take meeting minutes, as appropriate
Assist with the programs’ external reviews (including self-study)
Coordinate programs’ annual prizes and fellowships for majors
Update course information in the Course Catalog, CPI/EMS, and Workday
Assist with course logistics, including course materials and field trips
Assist students and faculty with majors’ records
Assist with thesis and capstone logistics
Communicate between the program and the registrar’s office regarding courses, majors, graduating seniors, annual prizes, and other academic matters
Outreach and coordination with faculty offering courses for the programs
Assist with the planning and execution of events: Coordinate venues, receptions, and publicity for departmental events
Coordinate honoraria, travel reimbursements, ground transportation, and accommodations for guest speakers
Administer and track expenses for program and gift accounts; reconcile monthly expenses; and monitor balances in Workday
Process purchase orders, invoices, and reimbursements
Monitor budgets in collaboration with the programs’ chairs and director of academic finance
Coordinate and maintain student employment and casual hiring
Maintain programs’ website and electronic files
Coordinate the schedules of and stock supplies (including printers) in common space(s)
Serve as the liaison between the programs’ and diverse community of students, faculty, and staff across campus, Five College community, and the public
Maintain a welcoming, inclusive, and respectful study and work environment