Academic Department Administrator, Political Science - Emory College of Arts and Sciences

Emory University•Atlanta, GA

20d•Onsite

About The Position

Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community. Description KEY RESPONSIBILITIES: Manages the operations, personnel and fiscal activities for an academic department or business unit. Identifies and leads efforts to address specific operational issues. Develops recommendations and action plans towards their resolution. Determines and recommends options for addressing budget issues. Assists in preparing contract budgets, grant applications, proposals, status reports and/or financial statements. Plans and prepares projections for management of unit operations and associated costs. Researches and investigates employee issues/concerns. Collaborates with Human Resources to recommend an appropriate course of action. Responds to inquiries and/or complaints from faculty, staff, students, parents, outside agencies and/or the public which require interpretation of policies and procedures. Projects and develops plans for addressing staffing requirements. Hires, supervises and evaluates regular staff and student employees. Prioritizes work assignments and special projects. May conduct research and develop proposals for new programs and services. Performs related responsibilities as required. The Academic Department Administrator is the Lead Staff for the department. Listed below are responsibilities of the position.

Requirements

Bachelor's degree in business administration or a field related to the department's area of specialty and two years of office administration experience, or equivalent combination of experience, education and training.
Supervisory experience required.
Experience with various personal computer software applications.
Excellent written, verbal, and interpersonal communication skills
Demonstrated independent judgment in setting priorities for the office
Strong organizational, time management, and problem-solving skills
Ability to multi-task and work effectively with competing deadlines
Ability to maintain confidentiality with sensitive information through the use of discretion

Nice To Haves

Prior higher education work experience
Strong management and organizational skills
Strong interpersonal skills and the ability to work effectively with a wide range of constituencies in a diverse community
A demonstrated self-directed team player with a strategic approach to problem solving

Responsibilities

Manage the operations, personnel and fiscal activities for an academic department or business unit.
Identifies and leads efforts to address specific operational issues.
Develops recommendations and action plans towards their resolution.
Determines and recommends options for addressing budget issues.
Assists in preparing contract budgets, grant applications, proposals, status reports and/or financial statements.
Plans and prepares projections for management of unit operations and associated costs.
Researches and investigates employee issues/concerns.
Collaborates with Human Resources to recommend an appropriate course of action.
Responds to inquiries and/or complaints from faculty, staff, students, parents, outside agencies and/or the public which require interpretation of policies and procedures.
Projects and develops plans for addressing staffing requirements.
Hires, supervises and evaluates regular staff and student employees.
Prioritizes work assignments and special projects.
May conduct research and develop proposals for new programs and services.
Performs related responsibilities as required.
Hire, supervise and evaluate regular staff & undergraduate student employees.
Monitor Time and Attendance system. Review leave requests & approve.
Prioritize work assignments and special projects.
Meet weekly with staff and department chair.
Manage all program and project budgets and finances.
Monitor expenditures, maintain spreadsheets on all accounts and reconcile each month.
Analyze budget data and prepare expense projections.
Review all financial transactions to ensure timely payment. Process transactions as needed.
Prepare or assist in statistical and operational reports for the Chair and faculty.
Advise faculty on grant submission process.
Serve as Liaison to CAPS RAS, ORFS, OSP, RCG, Payroll, Procurement and Payment Services.
Provide accounting services for faculty on their research grants.
Verify labor distributions to grant accounts.
Serve as Department HR Rep.
Interpret College and HR policies and procedures.
Process new hires and rehires for graduate and undergraduate students.
Complete Termination checklist for all full-time employees leaving the department.
Review P-card and Corporate Card purchasing activity for staff members.
Maintain appropriate documentation.
Review and process all vendor payments.
Evaluate all contracts and ensure proper workflow approval.
Communicate with other college and university offices.
Respond to inquiries and/or complaints from faculty, staff, students, parents, outside agencies and/or the public which require interpretation of policies and procedures.
Manage space utilization for political science department activity in Tarbutton Hall.
Serve as departmental contact person for facilities management.