Academic Coordinator - IllinoisCOM
About The Position
ABOUT THE POSITION The Chicago School is hiring an Academic Coordinator as part of the Academic Operations team of the Illinois College of Osteopathic Medicine (IllinoisCOM). Reporting to the Director of Academic Operations, the Academic Coordinator will collaborate closely with faculty, administrators, and COM stakeholders to build and administer assessments. This position is in-person at The Chicago Campus with limited opportunities for remote work. The anticipated hire date for this position is May 1, 2026. ABOUT THE UNIVERSITY The Chicago School educates the next generation of change-makers in innovative theory and culturally competent practice to strengthen the integrated health of individuals, organizations, and communities. We enroll over 6,000 students across 40+ academic programs culminating in a bachelor's, master's, or doctoral degree or a professional certificate, and our unique approach to impact-focused education has made us a leading nonprofit university for over 40 years. As an employee at The Chicago School, you can become a member of a university community committed to true inclusion and equity. At The Chicago School, we celebrate individuals of all backgrounds and identities for who they are and what they can contribute. We take pride in hiring and retaining the most dynamic, talented, and passionate professionals who will help us continue to innovate for decades to come. The University is building IllinoisCOM, anticipated to open for its first class of students in summer 2026 with a Mission to train exceptional physicians to leverage the interconnection of physical and mental health to provide compassionate, patient-centered care of the highest quality.
Requirements
- A bachelor's degree or equivalent experience in a similar support role in education, health or a related discipline
- Strong data analysis and interpretation skills
- Excellent written and oral communication skills
- Ability to work effectively with faculty on assessment development
- Ability to communicate with faculty and staff of all levels.
Nice To Haves
- Experience developing and administering examinations in higher education
- Experience in medical education assessment or health professions testing
- Familiarity with COCA accreditation standards related to student assessment
- Experience with exam software platforms and other related question banks
- Experience with secure testing procedures and exam integrity protocols
- Understanding of competency-based assessment in medical education
Responsibilities
- Assist faculty with preparation and posting of course materials
- Coordinate course activities through tracking of deadlines, scheduling of rooms, assignment of students, and faculty support
- Assist in tracking attendance records for students to ensure they are meeting course requirements
- Coordinate pre/post course and department/program/committee meetings as assigned to include agenda preparation and ensuring action items are met
- Support the integration of Canvas, Acuity and other platforms used in the curriculum.
- Provide support for the faculty and Course directors within Canvas, ensuring all materials are uploaded correctly and in a timely manner.
- Support faculty in developing high-quality exam items aligned with learning objectives and standards as determined by national licensure exams
- Coordinate the construction, review, and finalization of exams with course directors
- Manage the logistical details for both in-person and online assessments, ensuring a smooth testing process for students
- Implement best practices in assessment security and integrity
- Coordinate efforts to maintain a secure item bank with appropriate metadata and performance statistics
- As part of the COM Operations Team, support the scheduling and make-ups of assessments
- Facilitate data collection and reporting to support early intervention systems and student self-evaluation
- Generate outcomes reports to inform the development of academic development plans
- Provide support during COM faculty training
- Effectively communicate assessment results and performance trends to faculty
- As assigned, monitor progress of students in remediation programs through targeted assessments
Benefits
- generous paid time-off
- medical and dental coverage
- company-paid life and disability insurance
- retirement plan with employer contribution
- multiple flexible spending accounts (FSA)
- tuition reimbursement
- professional development
- regular employee appreciation events
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
