Academic Coordinator, Center for Teaching and Learning (Part-Time; Hybrid)

The Claremont Colleges Services

123d • $28 - $34

About The Position

The Coordinator will support the Center for Teaching and Learning (CTL) in promoting a faculty culture of life-long learning and commitment to effective and excellent teaching, enabling, and supporting faculty to learn about, implement and advance evidence-based teaching and learning practices and technologies in every stage of their careers, and building institutional capacity for supporting excellence in teaching and learning. The Coordinator role is an exciting opportunity for an experienced educational developer to help create something that will have significant impact on institutions known for highly personalized instruction and rich interactions between its faculty and students. This position requires initiative, creativity, good judgment, strong organizational skills, and some independent decision-making. The CTL develops and programs opportunities for faculty to learn about evidence-based, student-centered teaching and learning practices and technologies, provides faculty with personalized support on their teaching, and supports communities of teachers to deepen their craft. The CTL also serves as a catalyst for collaboration across TCC on matters relating to teaching and learning. Though the CTL functions as a full-service teaching and learning center, every aspect of its design and mission serves the goal of promoting equity, diversity, and inclusion at TCC and is informed by research in this field.

Requirements

• A bachelor’s degree, or the equivalent in a combination of education and additional experience in a closely related field beyond the minimum required.
• At least one (1) year of professional experience in administration, coordination, project management, or a closely related role.
• Excellent written, oral, and communication skills in English with proper grammar and spelling.
• Able to compose a variety of documents and communications that are clear, logical, concise, and mindful of the target audience.
• Excellent interpersonal skills and a service-oriented approach to individuals at all levels and across all disciplines and campuses.
• Proficiency with word processing, spreadsheet, and document management software.
• Strong initiative, creativity, good judgement, and the ability to make some independent decision-making.
• Able to problem solve independently, and in collaboration with others.
• Able to be responsive and work quickly, while maintaining focus and effectiveness.
• Able to monitor and estimate expenditures to keep projects within allocated budget.
• High-level of organization and ability to initiate, juggle, and complete tasks on time despite interruptions.
• Able to handle sensitive situations with discretion and to maintain confidentiality.
• Able to interact sensitively and diplomatically with individuals from diverse backgrounds.
• Able to seek out information, expertise, or assistance as needed.
• Able to gather and analyze data and prepare clear, concise, and logical reports.
• Attention to accuracy, precision, and consistency.

Nice To Haves

• Event management experience.
• Some experience working in higher education.
• Proficiency with Microsoft Word, Microsoft Excel, Google Docs, Google Sheets.
• Experience fostering work environments that are supportive and collaborative.
• Have a high level of emotional intelligence and ability to communicate convincingly with others.
• Enthusiasm for learning new things outside of one’s own expertise.
• Exercise resilience, flexibility, and creative problem-solving skills when things don’t go as planned.
• Experience with Google Forms, SurveyMonkey, or other online survey tools.
• Experience with web site management using WordPress.
• Experience with Canva, Adobe InDesign, Photoshop, Illustrator, or other software to create promotional print and online materials.

Responsibilities

• Provide administrative support for the Director of CTL and staff.
• Perform administrative tasks for the Director of CTL and center staff as needed, including calendar support, invoice processing, purchase card reconciliation, managing meeting logistics and agendas, preparing general correspondence, ordering and organizing center supplies.
• Assist with Faculty Co-Director hiring process logistics including setting up application, reviewing application materials, scheduling interviews and job talks, and soliciting input from hiring committee.
• Event planning and organization of events for faculty, including scheduling, planning, and promoting workshops and seminars for faculty.
• Manage guest lists for CTL workshops and seminars.
• Maintain a database of faculty, their participation at events, and use of CTL services.
• Secure venues and catering for CTL events.
• Follow up with event attendees to share resources and capture assessment data.
• Maintain the CTL web site and subscriptions services.
• Produce promotional materials such as fliers, programs, etc.
• Upload CTL video content to CTL YouTube channel.
• Send monthly email newsletters to subscribers and manage subscriber information.
• Coordinate with other campus offices to develop events and resources for different faculty constituencies.
• Field requests from faculty and administrators to the CTL via email and phone.
• Manage resources owned by the CTL and loaning them out to faculty.
• Collect data, compile statistics, and maintain thorough documentation on all CTL programs and services for assessment and reporting purposes.
• Manage resources and CTL created documents and files for archival purposes.
• Pay invoices and track expenditures relating to CTL programming.
• Assist the Director with the administration of grants and budgets.
• Coordinate travel and accommodations for the Director and Faculty Co-Directors for conferences, and for invited guests and speakers to CTL events.
• Organize CTL Advisory Board meetings, including scheduling, creating agenda, taking notes, and following up on action items from the meetings.
• Perform other related duties as assigned.

Benefits

• Medical, dental, vision insurance.
• 10% retirement contributions after one year (no matching required).
• Group life insurance.
• Generous time off.
• Professional development funds.
• Discounts for mobile plans, software, and entertainment.
• Access to fitness facilities.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: Bachelor's degree