Academic Assistant I

University of Florida•Gainesville, FL

14d•$18 - $20

About The Position

Student Services Manage student traffic and general traffic flow. Monitor check-ins and ensure accurate Salesforce lobby data. Handle walk-in requests and direct appropriately. Manage incoming phone calls and general email inbox(es) and respond or redirect as appropriate. Assist with upkeep of Canvas advising course. This may include posting weekly announcements, maintaining course functionality by resolving broken links or formatting errors, and monitoring assignment submissions. Support advising communications during high-traffic periods such as advance registration and the first week of classes. Administrative Services Greet and assist students and visitors, ensuring a welcoming and professional first impression. Maintain a clean, organized, and presentable front desk and reception area. Assist with regularly scheduled reporting processes that support the function of the office. May support planning and implementation of student- and public-facing events. Assist with purchasing, reimbursements, travel coordination, invoice tracking, PCard documentation, and related financial processes. Support daily office operations, including reception, phone coverage, mail distribution, supply ordering, and general office considerations. Address equipment and facility concerns when they arise. Provide support for Engineering Student Affairs. Other duties as assigned

Requirements

High school diploma or equivalent and two years of relevant experience.

Nice To Haves

Comfortable working in a team environment and interacting with students and the public.
Ability to meet deadlines.
Knowledgeable in Microsoft Office including Excel.
Experience with Canvas and the Student Information System.

Responsibilities

Manage student traffic and general traffic flow.
Monitor check-ins and ensure accurate Salesforce lobby data.
Handle walk-in requests and direct appropriately.
Manage incoming phone calls and general email inbox(es) and respond or redirect as appropriate.
Assist with upkeep of Canvas advising course.
Support advising communications during high-traffic periods such as advance registration and the first week of classes.
Greet and assist students and visitors, ensuring a welcoming and professional first impression.
Maintain a clean, organized, and presentable front desk and reception area.
Assist with regularly scheduled reporting processes that support the function of the office.
May support planning and implementation of student- and public-facing events.
Assist with purchasing, reimbursements, travel coordination, invoice tracking, PCard documentation, and related financial processes.
Support daily office operations, including reception, phone coverage, mail distribution, supply ordering, and general office considerations.
Address equipment and facility concerns when they arise.
Provide support for Engineering Student Affairs.
Other duties as assigned