Academic and Administrative Coordinator

Princeton University • Princeton, NJ

394d

About The Position

The Academic and Administrative Coordinator at the Effron Center for the Study of America at Princeton University plays a crucial role in supporting the center's leadership and facilitating its mission-driven initiatives. This position involves managing day-to-day administrative activities, assisting faculty, and coordinating events, all while contributing to the center's growth and programming goals.

Requirements

• Bachelor's degree or equivalent education and work experience.
• 5 years' experience in an administrative support role in a fast-paced environment.
• Highly organized with strong attention to detail and ability to work under pressure.
• Ability to manage multiple priorities simultaneously.
• Excellent verbal and written communication skills.
• Proactive with the ability to anticipate the needs of the Directors and office.
• Ability to work independently and as part of a team.
• Experience supporting a Windows environment and Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Mac OS.

Nice To Haves

• Experience in a Higher Education setting or within Princeton University.
• Familiarity with Concur, PeopleSoft, Prime Financials, Microsoft Teams, Slack, and Sharepoint.
• Experience answering phones and emails on behalf of an organization.

Responsibilities

• Support progress on Center leadership priorities, including meeting planning, preparation, and follow-up.
• Assist permanent and visiting faculty with onboarding, purchasing, and follow-up tasks.
• Participate in event planning, including room reservations, catering orders, and setup.
• Provide office support, including answering phones, managing emails, and maintaining office supplies.
• Coordinate preparations for Executive Committee meetings, including attendee tracking and catering arrangements.
• Support faculty search efforts by coordinating travel, accommodations, and interview scheduling.
• Manage the internal calendar for the Chair and Center, drafting correspondence and presentations as needed.
• Research and organize travel for faculty and students during academic breaks, including accommodations and transportation.
• Handle selected roles in event planning, such as managing guest travel and proofreading communications.

Benefits

• Eligible for overtime pay.
• Standard weekly hours of 36.25 hours.
• Benefits eligible after probationary period of 90 days.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: Bachelor's degree