Academic Affairs Specialist, Appointments and Promotions

University of Chicago • Hyde Park, IL

15d • $60,000 - $90,000

About The Position

The Academic Affairs Specialist, Appointments and Promotions will support the academic affairs team and ensure successful navigation of the appointments and promotions processes (including appointments, promotion, and tenure) for the Department of Medicine faculty and other academic appointees.

Requirements

• Minimum requirements include a college or university degree in related field.
• Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Nice To Haves

• Advanced degree.
• Previous academic/faculty affairs experience.
• University or academic medical center experience.
• Workday or similar HRIS system experience.
• Knowledge of Microsoft Office.
• Working knowledge of employment regulations and typical human resources procedures.
• Excellent verbal and written communication skills.
• Interpersonal skills.
• Customer service skills.
• Decision-making skills.
• Presentation skills.
• Analytical skills.
• Work independently and as part of a team.
• Maintain confidentiality.
• Work on multiple projects simultaneously, set priorities, and meet deadlines.
• Coordinate the work of others.

Responsibilities

• Reviews, edits, and approves appointment case documentation.
• Develops and implements appointment and promotion case scheduling strategy.
• Assists the Director with training and educating the section administrators on the appointment process.
• Helps develop and implement solutions for faculty job changes employing options.
• Develops and implements enhancements for academic processes.
• Assists with all faculty payroll actions within Workday.
• Reviews, edits, and approves academic hiring materials for submission to the Office of Academic Affairs.
• Assists with managing the day-to-day operations of faculty affair programs with a moderate level of guidance.
• Gathers and analyzes data for possible solutions for faculty-related issues.
• Writes reports and expands knowledge and experience in areas.
• Performs other related work as needed.

Benefits

• The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook .

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees