Academic Affairs Event Coordinator

Baylor University • Waco, TX

3d

About The Position

The Academic Events Coordinator plans, designs, and executes a broad portfolio of faculty-focused events, managing all logistical details from venue selection and catering to audiovisual setup and university policy compliance.

Requirements

• A bachelor's degree and three years of relevant experience are required.
• Applicants must currently be authorized to work in the United States on a Full-Time basis.

Nice To Haves

• Five years of relevant experience is preferred.

Responsibilities

• Plans, designs, and executes faculty-focused events, managing all logistical components including venue selection, décor, catering, coordination with facilities, audiovisual setup, and ensuring compliance with university policies and procedures
• Maintains event calendars in collaboration with academic leadership
• Coordinates with internal departments and external vendors
• Assists with agenda development
• Manages invitee lists and RSVP tracking to ensure effective communication and attendance
• Develops and manages event budgets, including cost estimation, tracking expenditures, processing payments, and ensuring alignment with university financial guidelines
• Provides administrative support for Vice Provost of Administration and Operations, Faculty Senate and Chair Leadership Initiative, including meeting coordination, documentation, and communication
• Oversees personalized and hospitality-related initiatives such as assembling gift bags, coordinating the Provost’s Christmas cards and birthday lunches, and managing the card ministry
• Perform all other duties as assigned to support Baylor’s mission
• Ability to comply with University policies
• Maintain regular and punctual attendance

Benefits

• As part of the Baylor family, eligible employees receive a comprehensive benefits package that includes medical, dental, and vision insurance, generous time off, tuition remission, and outstanding automatic retirement contributions.
• Baylor has a comprehensive benefits plan that supports you and your family’s wellbeing and allows you to be a part of the life of a vibrant and active college campus.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 501-1,000 employees