Academic Affairs and Student Affairs Executive Assistant

Sussex County Community College • Newton, NJ

448d • $46,000 - $48,000

About The Position

The Academic & Student Affairs Executive Assistant plays a crucial role in supporting the Senior Vice President of Academic Affairs and Student Affairs at Sussex County Community College. This position involves proactive problem-solving, effective communication, and meticulous organization of documents and files. The assistant will handle confidential matters related to faculty compensation and participate in negotiations for faculty positions, ensuring the smooth operation of the office and support for various academic initiatives.

Requirements

• Bachelor's Degree preferred.
• Demonstrated skills in Microsoft Office, Adobe, and Excel.
• Ability to work with diverse groups and individuals.
• Excellent verbal and written communication skills.
• Detail-oriented.

Responsibilities

• Interact daily with faculty, administration, staff, and external organizations to facilitate operations of the Senior VP's Office.
• Support the Academic Affairs Administration in processing requests for academic information and student correspondence.
• Maintain the calendar for time-off requests related to the Senior VP.
• Oversee scheduling of meetings, agendas, and minutes for Academic Affairs under AA administrators' direction.
• Handle inquiries and provide communication related to the Academic Affairs Division.
• Oversee distribution and creation of Dean's list notification letters.
• Assist with production of monthly Curriculum Committee meetings and reports as needed.
• Support the creation of semester load reports for Full Time Faculty under AA administrative direction.
• Assist with annual full-time faculty classroom visitation and maintenance of faculty files.
• Provide support for new initiatives in Academic Affairs Administration.
• Assist with documentation for Adjunct Faculty and Concurrent instructors' credentialing.
• Oversee processing of purchase requisitions, invoices, and expense reports under AA administrative direction.
• Compile information and prepare reports for Faculty Development Committee's approved applications.
• Oversee preparation of accreditation reports and visits for various programs.
• Provide administrative support for events sponsored by the Academic Affairs Division, including orientations and awards.
• Assist with updates on the division's website and support for college scheduling.
• Oversee review and processing of chargeback documentation.
• Support Academic Affairs Administration at Open House and Orientation Week events.
• Organize and update shared drives and reconcile documentation for credit card usage.
• Oversee course book and materials adoption and assist with budgetary needs for Academic & Student Affairs.

What This Job Offers

• Job Type: Full-time
• Industry: Educational Services
• Education Level: Bachelor's degree